Accounting Specialist - Fort Vancouver Regional Library
Vancouver, WA
About the Job
Job Summary
The Accounting Specialist will perform a variety of accounting tasks, technical support and clerical functions, including calculating and processing payroll, accounts payable, accounts receivable, general ledger transactions, reconciliations, reporting and other tasks as required. The position is also responsible for accurately entering, reviewing and resolving issues with data related to these processes in the District's financial software programs.
Essential Functions
*Functions listed are intended only as illustrations of the various types of work performed as primary of back-up responsibilities of an Accounting Specialist position. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.*
• Semi-monthly processing of payroll includes reviewing timesheets for accuracy and completeness, resolving discrepancies with employees and/or supervisors, obtaining necessary approvals before finalizing and transmitting to the payroll vendor.
• Serve as the main point of contact for various entities related to payroll, addressing questions and concerns, and completing requests to ensure accurate payroll processing.
• Perform accounts payable functions, such as receiving and processing invoices, verifying account coding, securing necessary authorizations and signatures, ensuring compliance with prevailing wage laws, and updating vendor information.
• Prepare and mail invoices, track and reconcile activity for all reimbursements contracts, and maintain up-to-date receivable vendor information throughout the year.
• Track purchase orders as received or requested.
• Record general ledger journal entries (e.g., cash receipts, payroll, manual payments), perform account coding, and maintain and update general ledger accounts as needed.
• Prepare and submit financial and payroll reports to internal groups and external agencies, including monthly, quarterly, and annual reports to the Department of Revenue and other reporting agencies, as well as Budget to Actual Expenditure Reports.
• Prepare and issue annual employee income W-2 forms and non-employee income 1099 forms in compliance with IRS regulations. Ensure timely submission to tax authorities and recipients.
• Review and reconcile bank deposits before recording cash receipts.
• Provide assistance and information to other departments regarding Finance policies and procedures.
• Perform a variety of general and specialized technical and clerical accounting duties, including but not limited to audits, data entry, typing, filing, correspondence, forms and other reports as assigned.
Additional Duties and Responsibilities
*Duties are considered non-essential and include the following:*
• Compile trend or statistical data to support the organization in reporting and analysis efforts.
• Keep informed of current accounting and payroll practices by attending trainings and reading specialized literature.
• Prepare warrant data review and approval for monthly Board of Trustees meeting.
• Assist Accounting Manager with data collection and budget or financial report preparation.
• May participate in cross-functional committees; attend meetings and participate in efforts that further the library's mission and goals.
• Perform other duties as assigned.
Supervision
This position reports to the Accounting Manager and operates with general supervision. The position performs with little functional guidance, following established policies and procedures.
Core Library Competencies or Values
*Employees are expected to demonstrate the following qualities at all times:*
• Competen
The Accounting Specialist will perform a variety of accounting tasks, technical support and clerical functions, including calculating and processing payroll, accounts payable, accounts receivable, general ledger transactions, reconciliations, reporting and other tasks as required. The position is also responsible for accurately entering, reviewing and resolving issues with data related to these processes in the District's financial software programs.
Essential Functions
*Functions listed are intended only as illustrations of the various types of work performed as primary of back-up responsibilities of an Accounting Specialist position. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.*
• Semi-monthly processing of payroll includes reviewing timesheets for accuracy and completeness, resolving discrepancies with employees and/or supervisors, obtaining necessary approvals before finalizing and transmitting to the payroll vendor.
• Serve as the main point of contact for various entities related to payroll, addressing questions and concerns, and completing requests to ensure accurate payroll processing.
• Perform accounts payable functions, such as receiving and processing invoices, verifying account coding, securing necessary authorizations and signatures, ensuring compliance with prevailing wage laws, and updating vendor information.
• Prepare and mail invoices, track and reconcile activity for all reimbursements contracts, and maintain up-to-date receivable vendor information throughout the year.
• Track purchase orders as received or requested.
• Record general ledger journal entries (e.g., cash receipts, payroll, manual payments), perform account coding, and maintain and update general ledger accounts as needed.
• Prepare and submit financial and payroll reports to internal groups and external agencies, including monthly, quarterly, and annual reports to the Department of Revenue and other reporting agencies, as well as Budget to Actual Expenditure Reports.
• Prepare and issue annual employee income W-2 forms and non-employee income 1099 forms in compliance with IRS regulations. Ensure timely submission to tax authorities and recipients.
• Review and reconcile bank deposits before recording cash receipts.
• Provide assistance and information to other departments regarding Finance policies and procedures.
• Perform a variety of general and specialized technical and clerical accounting duties, including but not limited to audits, data entry, typing, filing, correspondence, forms and other reports as assigned.
Additional Duties and Responsibilities
*Duties are considered non-essential and include the following:*
• Compile trend or statistical data to support the organization in reporting and analysis efforts.
• Keep informed of current accounting and payroll practices by attending trainings and reading specialized literature.
• Prepare warrant data review and approval for monthly Board of Trustees meeting.
• Assist Accounting Manager with data collection and budget or financial report preparation.
• May participate in cross-functional committees; attend meetings and participate in efforts that further the library's mission and goals.
• Perform other duties as assigned.
Supervision
This position reports to the Accounting Manager and operates with general supervision. The position performs with little functional guidance, following established policies and procedures.
Core Library Competencies or Values
*Employees are expected to demonstrate the following qualities at all times:*
• Competen
Source : Fort Vancouver Regional Library
