Accounting Supervisor - Trocaire College

Position Title: Accounting Supervisor

Reports to: VP, Finance & Administration

Level: Exempt Level 5

Date: October 17, 2024

Primary Functions:

• Oversight of General Ledger and Payroll Accounting

Minimum Qualifications:

• Accounting or Equivalent Degree (Associate or Bachelors)
• Minimum 5 years' experience
• Microsoft Word and Excel proficiency
• Elevated level of detail
• Strong customer service skills
• Ability to collaborate successfully with staff, management, and contacts from diverse ethnic and cultural backgrounds.

Preferred Qualifications:

• Not-for-profit accounting experience
• CPA and/or MBA preferred.
• Experience with Great Plains accounting software-preferred
• Experience with CAMS Enterprise software-preferred
• Experience in Higher Education-preferred

Job Specific Competencies:

• Thorough understanding of charts of accounts and account structures
• Thorough knowledge of accounting principles-GAAP

Essential Job Functions:

• Supervise, assist, and support the Accounting Associate
• Supervise Payroll Specialist to include review payroll reconciliation worksheet and payroll calculations.
• Develop and implement operational guidelines, procedures for solutions and improvements to accounting and payroll Processes.
• Prepare periodic internal Financial Statements (FS) and annual (FS) for external audit.
• Review all balance sheet related accounting.
• Manage the annual audit and assist in preparation of schedules, reports, and journal entries.
• Manage the College's cash flow to include draw down of funds and short- term investing.
• Manage the Chart of Account Structure
• Administrator of bank website, users, signers, changes
• Assist Financial Aid with annual reconciliation and preparation of the Federal FISAP Report (Fiscal Operations report and Application to Participate in the Federal Perkins Loan, FSEOG and Federal Work Study Programs)
• Assist Financial Aid with annual reconciliation of Federal Student Direct Loans and Pell for the annual program closeout with the US department of Education.
• Manage transfers of student aid approved by Financial Aid in CAMS, our student software, to Student Billing
• Assist in grant reporting both internal and external, including grant close out reports, development of cost allocation methodologies and ensuring compliance with the terms of grant agreements.
• Reconcile TAP to the general ledger.
• Prepare and post journal entries to general ledger, as needed basis.
• Review investments activity and prepare annual Endowed Title III reports to Higher Educations (HEP IS)
• Reconcile all asset & those liability account not reconciled by Associate.
• Review Special Purpose Scholarship Schedules
• Review and post payroll to General Ledger
• Review adjunct/overload schedules prepared by Accounting Associate for Payroll Specialist to prepare contracts for, semester.
• Review pension work papers and upload prepared by Payroll Specialist before the upload and the payment. Include thorough knowledge of the Pension, 401(k) Plan Document
• Manage the financial piece of the Annual Pension Census, Audit, and review of the 5500 while working closely with Human Resource
• Review worker's compensation audit submission.
• Perform the above duties in accordance with regulations set forth by auditors and college accounting procedures.
• A commitment to enriching the lives of students by promoting a positive learning environment; enhancing the quality of the student experience; and philosophically supporting programs and policies that facilitate student success

Position Specifications and Working Conditions:

The physical demands and the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to communicate effectively with all constituents of the College; ability to speak to groups; handle multiple tasks simultaneously; ability to physically perform the functions of the position; ability to work required hours to include weekends and evenings.