Accounting and Travel Manager - University of Oregon
Eugene, OR
About the Job
Department: Central Business Services Office
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
October 21, 2024; position open until filled
Special Instructions to Applicants
Please include the following documents with your online application:
1. A resume/CV including the names of at least three professional references, their e-mail addresses, and telephone numbers.
2. A cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.
Department Summary
The Central Business Service Offices (CBSO), a shared service office, provides specific services in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable for several organizations on campus including:
• The Ballmer Institute for Children’s Behavioral Health
• Clark Honors College
• College of Design
• College of Education
• School of Journalism & Communication
The mission of the shared services group is to provide consistency through centralized services, offering expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. The units supported by the CBSO constitute a large business enterprise consisting of more than 1,000 employees and more than $100 million in budgeted operations as well as other funds types including but not limited to sponsored, gift, foundation, development and outreach, and designated operations funds. The CBSO also works with a breadth of employee category types including at least 3 different unions, student employees, and officers of administration.
The team within the CBSO is committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
Position Summary
The Accounting and Travel Manager, reporting directly to the Senior Director of the CBSO, is a working supervisor in the CBSO business operations team and is responsible for leading the accounting and travel teams in essential fiscal, accounting, and travel functions. This includes accounts receivable, accounts payable, various accounting transactions such as journal vouchers and budget changes, foundation, and travel using the Concur management system.
A key component of this position is supporting a diverse and complex portfolio of clients. The incumbent must possess strong customer service skills, and be, knowledgeable, ethical, and able to work with positions throughout the CBSO as well as across campus. Interactions/contacts occur daily with internal CBSO colleagues and supervised employees to assist in general accounting and travel activities, with unit partners to answer advanced process questions, and with centralized departments to ensure compliance with institutional, state, and federal policies. The manager must be able to explain and reinforce changes in interdepartmental, UO, state, or federal policies that affect internal processes.
This position works as a member of a team while frequently performing tasks independently, including performing transactional duties as necessary. Decisions will be made about the best method and materials necessary to perform a particular task and will include setting priorities, assessing customer needs, and responding to those needs.
Work is reviewed regularly by the direct supervisor to ensure it is performed efficiently, and safely, and meets both expectations and applicable requirements. A performance evaluation is conducted annually.
Minimum Requirements
• Bachelor’s degree PLUS three years of progressively responsible finance and accounting-related experience; OR
• Five years of progressively responsible finance and accounting experience.
• One year of supervisory or lead work experience.
Professional Competencies
• Excellent interpersonal skills and ability to work effectively with individuals from different backgrounds and with diverse life experiences and learning styles.
• Ability to handle sensitive and confidential materials and issues with care and tact.
• Project management skills to identify long-range goals, design realistic plans to attain them, and meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to exercise sound judgment, diplomacy, and perceptual objectivity for effective decision-making.
• Ability to manage change in a complex environment, and adjust planning and activities to support changing priorities.
• Excellent organizational skills and attention to detail to minimize errors.
• Proficient with Microsoft Excel and Word applications or related software.
Preferred Qualifications
• CPA, CMA, PA, MBA, or equivalent degree or certificate.
• Prior experience as an accounting manager in a large and complex organization.
• Two years of professional experience with fund accounting.
• Familiarity or experience working with unionized personnel.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
