Accounts Payable - Accounting Assistant - Vancouver Clinic

We are seeking an experienced Accounts Payable Accounting Assistant. Will be responsible for accurate and timely processing of all invoices in a high-volume environment and check requests in a paperless environment. Ensuring the smooth functioning of the accounts payable process.

Schedule: Monday - Friday 8am - 5pm. Pay range $21.17 - $28.45, placement in the range is dependent on experience and qualifications.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Process invoices for timely and accurate payment to suppliers and service companies.
• 1000+ invoices per month
• Ensure proper coding, approval authorization and use tax prior to the processing of invoices.
• Assist in resolving discrepancies between vendor invoices and purchase orders.
• Process checks and EFT weekly.
• Maximize vendor discounts in agreement with vendor terms and payment.
• Help maintain vendor file information, such as contacts, remit to addresses and EFT information.
• Prepare month end accounts payable accrual ensuring that the expenses incurred in the month are properly expensed and GL account coding is accurate.
• Responsible for researching vendor statements to ensure balances are current and discrepancies are followed up on a timely basis.

SKILLS AND ABILITIES:

• Attention to detail- Accuracy is paramount to avoid errors in data entry, processing invoices, and reconciling accounts.
• Strong organizational skills - Ability to managing a high volume of invoices and transactions.
• Numerical proficiency - A solid understanding of basic accounting principles and
• Computer skills - Proficiency in using accounting software and spreadsheet software.
• Communication skills - Effective communication is essential for liaising with vendors and collaborating with other departments in the organization.
• Problem-solving skills - Ability to identify discrepancies, resolve payment issues, and troubleshoot.
• Analytical skills - Ability to analyze invoices, statements, and financial reports.
• Time management - Efficiently manage time and multi-tasking to handle responsibilities and meet deadlines while maintaining productivity.
• Integrity and confidentiality - High level of integrity and discretion to maintain confidentiality and uphold ethical standards.
• Team player - Collaborate effectively with colleagues in the department and others throughout the organization.
• Adaptability - Ability to adapt to change in processes, software, or regulations.
• Customer service orientation - Provide excellent customer service to enhance relationships and foster a positive reputation for the organization.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent.
• Two (2) years of experience in accounts payable in a paperless environment required, preferably in healthcare environment.
• Experience with WA State use tax regulation required.
• Experience assigning the GL accounting coding to invoices.
• Previous experience with a high volume of accounts payable (department 3,500 invoices + monthly).
• Great Plains experience preferred.

Pay Range:
$20.76 - $29.06

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE. Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment. Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, with employer contributions after your first year of employment. Benefits-eligible employees accrue PTO and Personal Time based on hours worked and State worked, totaling 120 hours in the first year for full time staff and 200 hours in the first year for full time supervisors and above, increasing in subsequent years. PTO and Personal Time accruals are pro-rated by FTE/hours worked. Non-benefits eligible employees will accrue Personal Time based on hours worked and State worked. Employees will also enjoy up to six paid holidays per year, depending on schedule. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace. Offers are contingent on successful completion of background screen and immunization requirements.