Accounts Payable Admin at Hired by Matrix

Pay Rate: 20.00-22.00 $/Hour

• Provide support to the field fleet teams.
• The nature of the work is proactive and must be able to alert key stakeholders quickly.
• Responsible for account payables and invoice processing for fleet expenses, and includes score-carding, financial reporting, key performance indicator report generation, and issue resolution.

• Responsible for accounts payable and administrative duties.
• Invoice payment and processing in accordance to company and department financial practices.
• Conduct reconciliations and statement reviews and resolve any discrepancies.
• Proactive tracking and customer alerts for known anticipated payment or warranty concerns.
• Resolve any vendor or customer inquiries.
• Financial and payables reporting to key stakeholders.
• Assist in developing and delivering department reports and scorecards.
• Weekly/Period financial reporting to key stakeholders.
• Develop team and department standard operating procedures and identify improvement opportunities.

• Internal – collaboration with field customer, fleet technicians, managers, and payables team.
• External – daily interaction with vendors for payables process and issue resolution.

• High School diploma or GED.
• Minimum of 5 years’ experience in admin support and or fleet.
• Ability to effectively communicate in a professional and constructive manner internally and with suppliers.
• Ability to learn and update multiple accounts payable systems.
• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work.
• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively.
• Collaborate with peers to balance daily workloads and support the business.
• Willingness to embrace change and all other assigned duties for the greater good of the team.
• Produce/review various performance reports to drive results.
• Strong attention to detail.
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills.
• Able to manage several tasks simultaneously.
• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports.
• Ability to work independently and within a team with a team/collaboration based approach to decision making.
• Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed. 

• Manage communications through phone, email, fax, mail, etc.
• Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel).
• Strong passion for customer service and fleet excellence.
• Ability to learn and update multiple accounts payable systems.
• Ability to effectively interact and build a favorable business relationship with internal and external customers.
• Able to assist with account management duties.
• Strong team player and committed to teamwork in all situations.
• Excellent written and oral communications skills.
• Demonstrated ability to leveraging system and tools.
• Strong team player and committed to teamwork in all situations.