ACCOUNTS PAYABLE ADMINISTRATOR - Spherion

Spherion Staffing is a trusted staffing and recruiting firm specializing in connecting skilled professionals with rewarding job opportunities. We partner with local companies across diverse industries to provide the best talent solutions. Currently, we are sourcing on behalf of a well-established company to find an energetic and organized Accounts Payable Administrator with a background in industrial environments.

The Accounts Payable Administrator will play a crucial role in supporting daily administrative, financial, and customer service functions within a fast-paced industrial environment. The ideal candidate will be comfortable handling administrative tasks, greeting visitors, assisting customers over the phone, and managing various financial responsibilities, including QuickBooks, data entry, and invoicing. A high level of proficiency in Excel, prior industrial office experience, and an outgoing personality are essential for success in this role.

Responsibilities:
Accounts Payable and Invoicing: Enter and track invoices, process payments, and assist in maintaining up-to-date records in QuickBooks.
Work Order Entry: Accurately enter work orders and track their progress from start to finish, coordinating with various teams to ensure timely updates and fulfillment.
Customer Service: Greet visitors upon arrival, provide prompt assistance over the phone, and ensure a positive customer experience.
Calendar Management: Coordinate schedules and appointments, assisting with scheduling meetings and ensuring availability of necessary resources.
Administrative Support: Assist with general office duties, including filing, managing office supplies, and preparing reports and documents.
Data Analysis and Reporting: Use Excel to track expenses, create spreadsheets, and generate reports to support financial analysis and other administrative needs.

Working hours: 8:00 AM - 5:00 PM

Skills:
2+ years of experience.

Education:
Bachelors

Experience:
1-4 years

Qualifications:
Experience in QuickBooks for handling accounts payable tasks, data entry, and invoice processing.
Strong Excel Skills for organizing data, creating reports, and performing data analysis.
Customer Service Skills to provide a welcoming environment for visitors and assist customers over the phone.
Attention to Detail to accurately enter data, maintain records, and complete administrative tasks.
Calendar Management skills to schedule appointments and coordinate meetings.
Previous experience working in an industrial office environment.
Multi-tasking Abilities to handle administrative, financial, and customer service responsibilities concurrently.
Familiarity with project coordination to support various teams and keep projects on schedule.
Proactive Communication Skills to facilitate effective communication between teams and clients, keeping them informed of project status.


Apply today!

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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).