Accounts Payable Administrator - Defined Staffing Solutions

Jurupa Valley, CA 91752

Primary Responsibilities:

Invoice Processing: Review, code, and process vendor invoices accurately and in a timely manner, ensuring they align with purchase orders and contracts.
Invoice Verification: Verify the accuracy of invoices by confirming that the goods or services received match purchase orders or contracts, and ensure that proper authorization is obtained.
Financial Reporting Support: Assist with month-end and year-end closing activities by providing necessary data for financial reporting and audits.
Compliance: Ensure all accounts payable processes comply with company policies, accounting standards, and legal requirements.
Problem Solving: Resolve any discrepancies in invoices, address payment issues, and respond to vendor inquiries professionally and in a timely manner.
Documentation and Record Keeping: Maintain accurate and organized files for all invoices and backup documentation in accordance with company policies.
Vendor Relations: Communicate effectively with vendors and internal teams to ensure smooth payment processing and timely issue resolution.
Administrative Support: Provide additional administrative support to the accounting department as needed, including preparing 1099 forms at year-end and assisting with special projects.
Other Duties: Perform other related duties as assigned by management.

Qualifications:

Experience: A minimum of 3-5 years of accounts payable experience in a high-volume environment.
Education: High School Diploma required; an Associate Degree in Accounting or a related field is a plus.
Technical Skills: Proficiency in Microsoft Word and Excel, with experience in accounting software (experience with Dynamics 365 is a plus).
Organizational Skills: Strong time management and organizational skills with the ability to prioritize multiple tasks and meet tight deadlines.
Communication: Excellent written and verbal communication skills, with the ability to interact professionally with internal departments and external vendors.
Problem Solving: Strong analytical and problem-solving skills, with the flexibility to adapt to changing priorities.

Why Join our client?

Retirement Benefits: ESOP Retirement Benefits are extended to all employees after one year of service. A typical company contribution ranges from 10% to 15% of your annual salary.
401K Plan: Available to all non-union employees.
Comprehensive Health Benefits: Health, Dental, and Vision, plus supplemental health insurance options.
Work-Life Balance: Generous Paid Time Off (PTO) and Holiday Pay.
Career Growth: Opportunities for career advancement and professional development.
Training: On-the-job training provided to all employees.
Industry Leader: Work for a company recognized as a leader in various disciplines and markets.

Source : Defined Staffing Solutions