Accounts Payable Analyst at See's Candies

Work is Sweet!

'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.
See's is a leader in the confectionary industry with over 250 retail shops across the USA. We are seeking friendly, enthusiastic individuals who are passionate about providing great customer service.

Job Description Summary:

The primary objective of the Accounts Payable Analyst is to ensure accurate and efficient processing of accounts payable transactions while supporting the financial operations of the company. The Accounts Payable Analyst will play a key role in managing vendor relations, processing invoices, and executing payment runs in a timely manner. Additionally, the incumbent will assist in month-end close activities, maintain compliance with company policies and regulatory requirements, and contribute to process improvement initiatives to enhance efficiency and effectiveness within the accounts payable function. This role offers an opportunity for a detail-oriented individual to make a significant impact on the financial health and success of the organization through diligent attention to detail, proactive problem-solving, and effective communication with internal and external stakeholders.

The pay range for this position is expected to be $29/hr.- $33/hr.; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

Job Description:

Key Responsibilities:

• Process vendor invoices and vouchers accurately and promptly, ensuring adherence to company accounting procedures and policies, while maintaining proper documentation and authorization.

• Handle vendor credits and reconcile return-to-vendor (RTV) paperwork received from Procurement and Shipping departments.

• Conduct reconciliation of purchase orders, receiving reports, and vendor invoices to identify and resolve any discrepancies.

• Review and reconcile accrued receipts to vendor statements, promptly communicating invoice discrepancies to the Procurement department.

• Review general ledger (GL) coding and collaborate with cost center managers to ensure accurate coding of supplier invoices and monthly accruals.

• Record and process pre-paid expenses, conducting monthly reconciliation of assigned general ledger accounts.

• Prepare journal entries for accrued expenses and adjustment entries to rectify posting errors.

• Reconcile vendor statements and accrued receipts reporting, ensuring accuracy and completeness.

• Investigate past-due statements/invoices from vendors, providing assistance to vendors and internal departments regarding payment status.

• Cultivate effective partnerships with vendors, managing vendor relationships to foster collaboration and achieve mutual objectives.

• Assist in the month-end, quarterly, and year-end closing processes of the General Ledger.

• Provide general accounting support, including filing, sorting, scanning, and distributing mail, as well as organizing paid vouchers.

• Cover essential tasks of team members during their absence from the office to ensure continuity of operations.

• Support various special projects as assigned by management, contributing to the achievement of organizational goals.

• Identify opportunities for streamlining accounts payable processes, improving efficiency, and enhancing internal controls.

• Uphold See’s core principles and workplace values, including a commitment to diversity and inclusion, as expected of all staff members.

Minimum Qualifications:

• Three to five-years’ experience in Accounting or equivalent work experience.

• Have experience relevant to a manufacturing and/or retail environment.

• Preferably, have knowledge of Workday Financials.

• Familiarity with basic accounting principles and practices.

• Proficiency in using accounting software and Microsoft Office suite, particularly Excel.

• Strong attention to detail and accuracy in data entry and processing.

• Excellent communication skills, both verbal and written.

• Ability to multitask, prioritize tasks, and meet deadlines effectively.

• Willingness to learn and adapt to new technologies and procedures.

• Ability to work independently as well as part of a team.

• Commitment to maintaining confidentiality and adhering to company policies and procedures.

The total compensation package for this position may also include other elements, in addition to a full range of generous medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors

See's is an EOE
See’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).