Accounts Payable Clerk at Community Counseling Solutions

JOB TITLE: Accounting Clerk I, II (Accounts Payable)

LOCATION: Heppner

FLSA: 1.0 FTE (Expectation to work 40 hours a week)

SUPERVISOR: Finance Operations Manager

PAY GRADE: Accounting Clerk I B06 ($20.38 - $28.51 depending on experience)

Accounting Clerk II B07 ($22.21 - $31.54 depending on experience)

DESCRIPTION

Performs non-profit fund accounting support tasks that encompasses the various counties, programs, and departments of CCS.

SUPERVISION

Supervision Received

This position works under the supervision of the Finance Operations Manager

SUPERVISION EXERCISED

This position does not have any supervisory responsibilities.

RESPONSIBILITIES

-Ensure accurate and timely entry and payment of invoices using accounting software according to agency policies and procedures

-Ensure that all accounts payable are tracked through the appropriate multi-fund accounting streams

-Ensure invoices for payment have appropriate supporting documentation according to CCS personnel and accounting policies

-Ensure accurate vendor set up

-Respond to vendor inquiries; research and correct discrepancies Research, track, and resolve accounts payable issues

-Ensure accurate and timely payment of employee reimbursements as needed.

-Prepare spreadsheets and reports for administrative staff

-Relieve Office Support Personnel for breaks and lunches and provide backup coverage in their absence as needed.

- Perform duties of Office Support Personnel that pertain to processing of clients or handling the public when acting in backup capacity.

-Maintain appropriate confidentiality in performance of all duties.

-Perform word processing to prepare forms with reasonable speed and accuracy.

-Ensure timely and accurate filing of 1099's annually.

-Deal effectively and in a friendly manner with clients in person and by phone, and direct calls and individuals to proper sources; answer inquiries and provide correct general program information to the public and clients; communicate with community agencies effectively, provide information, referrals, etc.

-Other duties as assigned.

QUALIFICATIONS

Education and/or Experience

Accounting Clerk I - High school diploma required. Experience or education in accounting and/or finance.

Accounting Clerk II High school diploma required. Three years' experience OR associate's degree in finance or business and 1 year experience OR a combination of education and experience.

OTHER SKILLS

-The position requires the handling of highly confidential information. Must adhere to rules and laws pertaining to client confidentiality as well as agency standards for employee and agency.

confidentiality.

-Must posses, or have the ability to possess functional knowledge of business English and medical terminology.

-Must have good spelling and mathematical skills.

-Must have the ability to learn assigned tasks readily and to adhere to general office procedures.

-Good organizational and time management skills are essential. Must be able to work with minimal supervision.

-Must have in depth knowledge of standard office equipment.

-Must be able to communicate effectively in both written and oral formats. Must have the ability to present and exchange information internally across teams and co-workers, and externally with customers and the public.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

Must pass a monthly check against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If employee, volunteer or contractor is excluded or sanctioned it is grounds for immediate termination of employment, volunteering, or contract.

PRE-HIRE DRUG SCREENING

PERSONAL AUTO INSURANCE

Must hold a valid drivers license as well as personal auto insurance for privately owned vehicles utilized for CCS business such as client service purposes, travel between business offices and the community, to attend required meetings and training.

Must show proof of $300,000 or more liability coverage for bodily injury and property damage and maintain said level of coverage for the duration of employment at CCS.

The employee's insurance is primary with CCS insurance being secondary. CC reserves the right to deny any

employee the use of a vehicle owned by CCS.

PHYSICAL DEMANDS

While performing the essential duties of this job, the employee is regularly required to use office automation including computer and phone systems that require find manipulation, grasping, typing and reaching.

The employee is also regularly required to sit; talk and hear; use hands and fingers and handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms; stoop; kneel and/or squat when adjusting equipment or retrieving supplies.

The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision and the ability to adjust focus.

WORK ENVIRONMENT

Work is performed in an office environment and the noise level is usually moderate, but occasionally may be exposed to loud noise such as raised voice levels and alarms.

This position may be exposed to the everyday risks or discomforts which require normal safety precautions typical of such places as an office (i.e. moving mechanical parts, airborne particles, electrical shock, etc.).

Community Counseling Solutions

IS AN EQUAL OPPORTUNITY EMPLOYER

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