Accounts Payable Clerk - Virtual Company
Jacksonville , FL 32216
About the Job
The experienced Accounts Payable candidate that we are seeking should have at least 1 year of progressive, successful experience in the commercial sector. This position will work closely with the Manager, Client Billing and Corporate Controller to complete many aspects of accounts payable processes.
MAJOR RESPONSIBILITIES:
- Indexing documents, 3-way auditing, document management
- Communicate with carriers via phone, email, mail or personally
- Follow-up on missing data
- Maintenance of unbilled report.
- Carry out billing timely for vendors/suppliers so that we are paid from customers within established time limits.
- Reporting activities according to specific deadlines. Reconcile accounts.
- Processing and monitoring payments and expenditures
- Resolve account discrepancies by investigating documentation; issuing holds on payments, manage adjustments.
- Investigate and resolve carrier queries.
- Maintain accounting ledgers by posting account transactions and verify accounts by reconciling statements and transactions.
- Process carrier invoices within 3 days of receiving. Maintain files and documents through imaging software.
- Occasionally perform assigned administrative responsibilities.
- Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
- Working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined protocol. Utilization and cooperation with resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services
- Contribute to team effort by accomplishing related results as needed. Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department and the company as a whole.
- Attention to detail, while appropriately balancing accuracy and speed
- Strongly service oriented with a professional mentality
- Efficient at multitasking
- Fast data entry skills and 10-Key
- Exceptional interpersonal, organizational and communication skills
- Proven problem-solving and information analysis skills
- Independent Decision-making skills
- High stress tolerance
- Tenacious nature
- Natural Negotiation skills
- Calming conflict management skills
QUALIFICATIONS:
- The ideal applicant will have a minimum of at least one year of AP experience preferred. AP role Expert PC Skills (Excel/Internet applications and client/vendor portals.)
- Knowledge of Business Central preferred but not required.
- Strong knowledge in multisystem operations
- 3-way audit preferred
- Strong 10-key
- Strong attention to detail, accuracy, ability to identify & resolve problems.
- Write, maintain, and improve procedures.
- Understand and follow procedures and priorities, as well as have sense of urgency.
- Solid analytical, organizational and negotiating skills with effective oral and written communication skills.
- Ideal applicant must enjoy working in a fast-paced, up-beat environment and be able to thrive under pressure.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
