Accounts Payable Coordinator - Doherty Enterprises
Allendale, NJ 07401
About the Job
Position & Perks:
As an Accounts Payable Coordinator, you will be responsible for processing invoices, communicating with vendors, processing checks, matching, batching, coding, data entry and running daily and weekly integrations. This position will be a full cycle Accounts Payable process including month end closing and reporting.
Responsibilities:- Download invoices from restaurants for verification and upload for payment
- Prepare weekly check run, including matching of checks to invoices and filing of paid invoices.
- Review statements from vendors, research discrepancies, and resolve all issues
- Maintain accounts payable reports, spreadsheets, schedules and files, including urban enterprise zone filing and pre-opening expenses for restaurants under development.
- Responsible for running reports through the accounts payable system to assist various departments with budget preparation and control purposes.
- Investigate and resolve discrepancies discovered during the audit process
- Match, code, and enter invoices
- Audit and process employee expense reports
- Match vendor checks to paid invoices
- Place vendor checks and related documentation in envelopes for mailing
- Prepare A/P accruals and related journal entries
- Pay suppliers in accordance with terms and bring to the attention of the department supervisor and manager any issues that need addressing
- Maintain positive communications with suppliers and internal company personnel
- 1099 year-end review and reporting
- Assist with other accounting department related functions, as needed
- Participates in special projects and compiles a variety of special reports, as assigned
- Constantly work in a team environment, effectively and efficiently achieving goals, improving processes and resolving problems
- College degree in Accounting or related field preferred
- 1-2 years of recent Accounts Payable experience
- Knowledge of accounting laws, regulations, and reporting requirements
- Strong understanding of accounting software and related computer applications
- Operating knowledge of and experience with personal computers, Microsoft Office, and typical office equipment (e.g. Telephones, copier, fax machine, Email, etc.)
- Excellent written and verbal communication skills; displaying etiquette, professionalism, and an enthusiastic “can-do” attitude in person and on the phone
- Advanced math skills; ability to calculate figures, amounts, and percentages, and apply concepts of mathematics relating to financial calculations
- Excellent organizational and time management skills
- Is self-motivated; able to work with limited supervision
- Advanced critical thinking and problem-solving skills
Source : Doherty Enterprises