Accounts Payable Coordinator - MUSC

Job Description SummaryThe MUSC Foundation has total assets of approximately $800 million. Of these assets, approximately $730 million are investments, and the remainder are Real Estate, contribution receivables and other assets. The purpose ...

Job Description Summary

The MUSC Foundation has total assets of approximately $800 million. Of these assets, approximately $730 million are investments, and the remainder are Real Estate, contribution receivables and other assets.

The purpose of the Foundation is to promote the educational, research, clinical and other programs of the Medical University of South Carolina and the Medical University Hospital Authority. The MUSC Foundation is searching for a candidate to assist the Controller of the MUSC Foundation in the management of the disbursement cycle and related activities.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002075 UMA OTHR PAY MUSC Foundation CC

Pay Rate Type

Salary

Pay Grade

Health-27

Scheduled Weekly Hours

40

Work Shift

Job Description

- Work together with the team to facilitate MUSC Foundation disbursement cycle. Includes screening requests for proper approvals, accuracy and completeness. Interprets policies and procedures to ensure adherence to established fund guidelines and IRS regulations. Responsibilities include entering invoices for payment and generating check and EFT payments. Communicates with vendors and MUSC or MUHA staff to resolve issues or obtain any additional information required to process disbursements.

- Assist with the MUSC Foundation credit card program ensuring compliance with all applicable policies and procedures.

- Assist with transition to new Credit Card vendor.

- Assimilates data, prepares and distributes financial and ad hoc reports for distribution to internal and external customers, including department heads and state agencies.

- Streamlines workflow and establishes best practices

- Assists with special projects.

- Responsible for assisting updating policies and procedures through research of similar academic foundations and regulatory bodies.

- Evaluates the taxability of purchases made by or on behalf of MUSC Foundation.

- Evaluates new vendors in relation to IRS 1099 tax reporting requirements and ensures receipt of necessary documentation prior to establishing the vendor in the MUSC Foundation accounting system. Stays abreast of changes to IRS 1099 reporting requirements. Assimilates and compiles information for the submission of 1099 forms to independent contractors and the Internal Revenue Service.

- Manages the resolution of outstanding disbursements and the filing of all unclaimed property issues with the State of South Carolina.

- Provide assistance for payroll tax activities including filing quarterly returns.

- Oversees and maintains the integrity of the vendor database. This process includes vendor set-up, maintenance, periodic reviews and purging

Additional Job Description

Education:

• Bachelors Degree, Preferred

Work Experience:

• Accounts payable experience
• Experience working in a tax-exempt organization of related field a plus
• Blackbaud Financial Edge experience a plus
• Credit card program management a plus
• Advanced Microsoft excel skills a plus

Qualifications:

• Detail oriented
• Ability to key large quantities of data accurately
• Strong communication skills
• Organized, inquisitive, diligent and self-directed
• High standards of work quality and presentation

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees