Accounts Payable Coordinator - Virtual Company
Jacksonville, FL 32207
About the Job
Summary:
Process and review company’s invoices and payable reports for disbursement via check or electronic funds
transfer. Prepare payables for disbursement by approving for import to accounting system. Perform daily
procedures related to cash disbursements to support review, internal control, and reconciliation of cash.
Essential Duties and Responsibilities:
Review daily check batches, and approve individual disbursements (based on established scopes) on
Prepare daily journal entries for cash disbursements not automatically fed to accounting system.
Prepare daily reconciliation of cash disbursements from bank to cash entries processed in accounting system.
Research discrepancies, and provide to accounting supervisor for review and approval.
Act as liaison with Cash Management department for the reconciliation of cash accounts.
Review outstanding checks list on a monthly basis. Identify any outstanding checks > 30 days old (for transferees) or 60 days old (corporate vendors) and follow up as necessary.
Process invoices and accounts payable reports for payment.
Verify proper approval (including approval on
the clients Workbench, if applicable) and coding.
Assist in the preparation of invoices and accounts payable reports for daily computerized check runs.
Prepare checks and remittances and mail as required. Input UPS tracking information, if applicable.
Prepare and/or review reports required by cash management department.
Process requests for stop payments and cancelled checks.
Respond to inquiries regarding payment information.
Prepare monthly report of 1099 information for all new vendors. Review system data monthly to assure
that all vendors have appropriate 1099 information available. Follow up on missing data on a periodic basis.
Process ACHs and wire requests. Verify proper approval (including approval on the client Workbench, if applicable), coding, and banking information.
Input data to online banking system.
Process journal entries for payment of inter-company invoices.
Assist accounting supervisor with special projects.
Serve as back-up for answering company telephone.
Job Skills Required:
Strong organizational skills to manage daily responsibilities
Experience using Microsoft Excel
Excellent communication skills.
Teamwork and interpersonal skills required
Job Description
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Two to three years experience in an Accounts Payable role
Experience using Great Plains preferred, but not required
Associates degree in accounting, or commensurate experience
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
