Accounts Payable Coordinator - Searchlogic Recruiting, LLC

Accounts Payable Coordinator

Location - Woodstock, GA

Are you detail-oriented, organized, and ready to take charge of the Accounts Payable process in a dynamic and reputable company? We’re a well-established home builder and land developer with a reputation for excellence. We’re looking for an experienced A/P Coordinator to join our team and help us maintain the highest standards in financial accuracy and efficiency.

Accounts Payable Responsibilities:

• Responsible for organizing, documenting, and processing accounts payable while maintaining control over company files.
• Maintain a smooth A/P system to ensure accurate documentation and timely payment of all company payables.
• Ensure correct and prompt entry of invoices into the accounting software.
• Review invoice approvals and coding from different departments for consistency and accuracy.
• Verify that receipts for expenses and invoices adhere to company guidelines.
• Process all check requests and payments for the company.
• Review the AP aging report weekly and produce vendor payments based on due dates, controller-approved cash availability, and other factors.
• Enter bank interest, reimbursements, referral fees, and other manual checks into the accounting system weekly.
• Perform monthly reconciliations of high-volume vendor reports, ensuring timely payment and that all discounts are captured. Resolve discrepancies by working with the Production Department.
• Review and address vendor statement issues, including approvals and overdue amounts.
• Maintain professional relationships with vendors and resolve payment or credit discrepancies quickly.
• Safeguard check stock for all company accounts.
• Assist the Controller in preparing for workers comp, liability insurance, and CPA audits.
• Manage city and county property tax payments for all communities, ensuring they’re made on time.
• Help with annual business license renewals and ensure vendors comply with licensing requirements.
• Prepare and distribute 1099s and file reports with government agencies.
• Assist with setting up new entities in the accounting system.
• Track Certificates of Insurance (COI) for vendors and subcontractors to ensure compliance.
• Reconcile monthly American Express statements.
• Maintain a well-organized filing system for both digital and physical records.
• Continuously improve accuracy, efficiency, and resource management in all tasks.

Accounts Payable Requirements:

• A minimum of 3 years experience in Full Cycle A/P
• QuickBooks Experience a MUST
• Construction Services Industry experience a plus

Benefits:

• Fully paid medical, dental, and vision insurance for the employee.
• 401K with company match.
• Paid time off.
• Bonus
• Work-life balance with no overtime required.
• Join us and be part of a team that values precision, teamwork, and a healthy work-life balance!

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