Accounts Payable Documentation Audit Specialist - Good Shepherd Services

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

Benefits/Perks:

• Tuition Assistance Program
• Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays)
• Healthcare Plans (Medical, Dental, Vision, and Pet Care)
• 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time)
• Employees hired in this role will be expected to work in the office 3 days/week, 2 days remote. Specific schedules are determined on department needs.

The Accounts Payable Documentation Audit Specialist will collect, research and report on all required backup documentation for government and independent audits related to credit card, advance and incentive purchases. They will also review trends related to major accounts payable expense categories.

Reports to: Assistant Director Accounts Payable

Location: 305 Seventh Ave., New York, NY 10001

Hours: 35 hours, Non-Exempt

Salary: $46,125 - $51,250

Major Duties:

• Review, verify, process, and code all agency credit card statement purchases.
• Review, verify, process, and code all check request advance purchases.
• Review, verify, process, and code all backup documentation related to program incentives, such as gift cards, trips, metro cards and other.
• Work closely with purchasing manager and program staff to assure all documentation is received complete and timely.
• Conduct research to address any outstanding documentation.
• Ensure compliance with agency documentation policies and communicates findings to recommendations to finance and program leadership.
• Manage program staff inquiries and handle phone inquiries directed to the Accounts Payable department.
• Aid in account analysis and the resolution of discrepancies.
• Review spending on major account categories to assure accuracy and legitimacy.
• Ensure the accurate and organized maintenance of payable records.
• Assist Accounts Receivable in locating documentation as needed for billing purposes.
• Support month-end closing processes and contribute to audits by providing necessary documentation and evidence.
• Assist the Assistant Director for Accounts Payable as and when required.

Qualifications:

• High school diploma with two years experience in Accounts Payable.
• Must be proficient in Microsoft Office, accounting software, and databases.
• Must have excellent analytic, written and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast-paced work environment.
• High degree of accuracy and efficiency.
• Familiarity with Generally Accepted Accounting Principles (GAAP).

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.