Accounts Payable Lead - Essen Medical Associates

Company Overview: Essen Health Careis a growing community healthcare network provides high quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a ‘population health’ model of care, Essen has five integrated clinical divisions offering services in primary & specialty offices, urgent care centers, and nursing homes, as well as house calls for home bound patients; all clinical services are also offered via telehealth. Our Care Management division supports patient-centered care through care coordination, complex care management and helping address health-related social needs.

Founded in 1999, Essen provides care in all five boroughs of New York City, with a primary focus in the Bronx.

Position title: Accounts Payable Lead

Reports to: Accounting/Finance Department

Job Summary: The Account Payable Lead will be responsible for Full-Cycle Accounts Payable duties. Including reviewing and reconciling multiple transactions. Daily review of Accounts Payable inbox, ensuring invoices are entered and paid on a timely manner. Must be detail oriented and organized. The candidate will have good communication skills as this role will be interacting with vendors and upper management on a daily basis.

• Review invoices for proper authorization before payment.
• Code all invoices with correct subsidiary, location and general ledger account.
• Oversee internal approval process and timely processing of invoices received from office managers at all locations, and our India team.
• Processing of invoices for multiple locations.
• Prepare and process check run for payables to vendors, independent contractors and employees as needed.
• Process ACH payments by uploading file into bank website as needed.
• Responsible for online payments through vendor websites as needed.
• Daily Review and process recurring bills payments, Credit card reconciliation, utility payments, and rent payments bank activity posting for automatic payments.
• Run and review bi-weekly payment reports.
• Review open and paid vendor bills.
• Perform vendor maintenance tasks, including: new vendors setup in accounting system, requesting W-9 form, address updates, etc.
• Monitor and research stale dated checks, and unclaimed properties.
• Understand and process sales & use tax where necessary.
• Coordination of year-end 1099 reconciliation and processing of 1099 forms for submission to the IRS.
• Understand prepaid expenses, and accruals.
• Responsible for daily filing of vendor invoices.
• Other projects and duties as assigned.

• Degree in Accounting preferred
• Minimum five years of experience in the Accounts Payable field
• Experience working with NetSuite (Preferred)
• Proficient computer skills in all Microsoft applications (Excel and Word are a must)
• Time management skills and ability to adhere to strict deadlines are essential
• Excellent verbal and written communication skills
• Detail oriented
• Ability to maintain confidentiality
• Min USD $21.00/Hr- Max USD $26.00/Hr.

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.