Accounts Payable Manager at Vaco, LLC
Lexington, KY
About the Job
Don't let you resume get lost in the shuffle! Vaco has partnered with a company looking for an AP manager to join their team!
Key Responsibilities:
Oversee AP Operations:Manage the day-to-day operations of the accounts payable department.
Ensure timely and accurate processing of invoices, expense reports, and payments.
Monitor and manage the AP ledger to maintain accuracy and completeness.
Team Management:Supervise, train, and mentor AP staff, fostering a collaborative and high-performing team environment.
Conduct performance evaluations and provide feedback to team members.
Coordinate workload and assignments to ensure efficient workflow.
Vendor Relations:Establish and maintain strong relationships with vendors and suppliers.
Address and resolve vendor inquiries and payment issues promptly.
Negotiate payment terms and discounts with vendors when appropriate.
Compliance and Controls:Ensure compliance with company policies, accounting standards, and regulatory requirements.
Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting.
Conduct regular audits and reviews of AP processes and procedures.
Reporting and Analysis:Prepare and present accounts payable reports, including aging reports, to senior management.
Analyze AP data to identify trends, discrepancies, and opportunities for process improvements.
Collaborate with the finance team to support month-end and year-end closing activities.
System Management:Oversee the maintenance and optimization of the accounts payable system.
Implement system enhancements and upgrades as needed.
Ensure accurate data entry and integrity within the AP system.
Experience Requirements:
5+ years of experience in accounts payable or accounting, with at least 2-3 years in a supervisory or management role.
Proven track record of managing AP processes, systems, and teams.
Experience working with ERP/accounting systems (such as SAP, Oracle, QuickBooks, or other AP software) is highly preferred
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Key Responsibilities:
Oversee AP Operations:Manage the day-to-day operations of the accounts payable department.
Ensure timely and accurate processing of invoices, expense reports, and payments.
Monitor and manage the AP ledger to maintain accuracy and completeness.
Team Management:Supervise, train, and mentor AP staff, fostering a collaborative and high-performing team environment.
Conduct performance evaluations and provide feedback to team members.
Coordinate workload and assignments to ensure efficient workflow.
Vendor Relations:Establish and maintain strong relationships with vendors and suppliers.
Address and resolve vendor inquiries and payment issues promptly.
Negotiate payment terms and discounts with vendors when appropriate.
Compliance and Controls:Ensure compliance with company policies, accounting standards, and regulatory requirements.
Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting.
Conduct regular audits and reviews of AP processes and procedures.
Reporting and Analysis:Prepare and present accounts payable reports, including aging reports, to senior management.
Analyze AP data to identify trends, discrepancies, and opportunities for process improvements.
Collaborate with the finance team to support month-end and year-end closing activities.
System Management:Oversee the maintenance and optimization of the accounts payable system.
Implement system enhancements and upgrades as needed.
Ensure accurate data entry and integrity within the AP system.
Experience Requirements:
5+ years of experience in accounts payable or accounting, with at least 2-3 years in a supervisory or management role.
Proven track record of managing AP processes, systems, and teams.
Experience working with ERP/accounting systems (such as SAP, Oracle, QuickBooks, or other AP software) is highly preferred
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
