Accounts Payable & Payroll Specialist - Part Time - The Village For Families & Children
Hartford, CT 06103
About the Job
Our Mission:
The Village was one of the first agencies in the country to provide homes for neglected children. Today, we continue to achieve our mission “to build a community of strong, healthy families who protect and nurture children” by providing a full range of behavioral health, early childhood and youth development, substance use treatment and support services for children, adults and families in the Greater Hartford, Connecticut region.
Named a Connecticut Top Workplace for four consecutive years with national distinction for workplace culture and diversity, equity and inclusion practices, you can be sure you’re joining an organization that’s just as committed to your success as we are to those we serve.
Starting hourly rate: $26.45 per hour - commensurate with experience
JOB SUMMARY
Complete all Accounts Payable and Payroll functions to successfully issue payments to both vendors and employees.
KEY RESPONSIBILITIES
- Verifies that all Purchase Orders and Invoices are approved by the proper person that has the approval limit and proper documentation is provided.
- Codes all invoices to the proper general ledger account.
- Scans any Accounts Payable documents that have either been requested or require additional approval.
- Assures that payments are made on time to vendors and maintaining the internal cash disbursement deadlines.
- Voids checks and invoices as needed.
- Verifies no sales tax is being charged on invoices and provide tax exempt information to vendors as needed.
- Reconciles vendor statements and make requests or resolve any issues as needed.
- Responsible for all tasks of receiving, opening and entering all invoices and payroll documents.
- Checks emails and voice mail on a daily basis and respond within 24 hours.
- Maintains payroll information by collecting, calculating, and entering data.
- Updates payroll records by entering direct deposit changes, tax changes, time keeping system access, department access, supervisor access, wage executions and child support orders.
- Accountable for collecting timekeeping information, incorporating any deductions and pay adjustments pertaining to that pay period, and issuing pay and pay related information to each employee.
- Audits payroll accrual balances and benefit deductions.
- Maintains all Payroll and Accounts Payable files.
- Serves as back up to Accounts Payable/Payroll Manager; responsible for Payroll and Accounts Payable processing.
Keyword: Accounts Payable, Non-Profit, Invoices, purchase orders, payroll
Required Experience:
EDUCATION
- Bachelor's degree in business or accounting preferred.
- Associates Degree or High School diploma/GED with equivalent experience required.
EXPERIENCE
- Work experience in Finance or Payroll function. For attained Bachelor’s Degree 1 to 3 years experience, for attained Associate Degree 3 to 5 years experience, for High School diploma/GED 5 or more years required.
- Non-profit experience preferred.
- Proficient knowledge of payroll and purchasing policies, procedures and practices; knowledge of accounting principles, accounts payable and maintaining general ledgers.
- Demonstrated experience in maintaining a high level of accuracy in preparing and entering financial and/or payroll information. Capable of identifying errors and taking corrective action.
- Experience with confidentiality concerning financial and/or employee files.
- Proficient with various computer software operations including Microsoft Office (including Excel).
- Experience with processing a large volume of accounts payable/payroll rapidly and accurately.
- Ability to understand and follow complex, oral and written instructions.
- Ability to prepare and maintain vendor and/or payroll files.
- Experience with maintaining vendor relationships.
From: The Village For Families & Children
Source : The Village For Families & Children