Accounts Payable Representative (Tucson) - Catholic Community Services of Southern Arizona Inc

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.ccs-soaz.org.

OVERVIEW

Responsible for all aspects of accounts payable (AP), including data entry, check preparation, report generation and filing, vendor maintenance, and administration. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.

ESSENTIAL FUNCTIONS

• Enters accounts payable check requests into accounts payable module; completes CCS required information on the check request
• Reviews account distributions and supporting documentation for accuracy and completeness
• Maintains vendor records in accounts payable module
• Files daily accounts payable files
• Prepares and mails accounts payable checks
• Enters and processes vendor direct deposit payments
• Contacts vendors to process invoice payments by Visa or American Express corporate credit cards
• Prints and distributes IRS 1099s; verifies relevant information is received at the start of a vendor relationship
• Prepares, maintains, and generates recurring entries in the accounts payable module
• Prepares audit schedules
• Files paid check request and Microsoft Dynamics accounts payable reports
• Prepares vendor references and account applications and submits to Chief Financial Officer for approval
• Reconciles employee advances and custodial accounts
• Files all journal entries
• Prepares daily deposit slips
• Assigns deposit batch number to electronic spreadsheet
• Scans all bank deposits, checks and support documents
• Summarizes bi-weekly payroll reimbursement requests for mileage and expenses
• Runs monthly financials
• Enters cash receipts on spreadsheets for Casitas on East Broadway and Barrio Viejo Elderly Housing Inc.
• Enters electronic withdrawals and transfers into cash manager module
• Responsible for timely processing and follow-up of all accounts payable work; maintains deadlines as priority
• Exercises administrative judgment and assumes responsibility for decisions and results having an impact on people, costs, and/or quality of service with the functional area
• May drive personal or agency vehicle on company business
• This position is on-site

MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.

• Associate Degree
• 2 years of experience in accounts payable
• 1 year of experience in accounting
• Accounting software knowledge
• Proven skills utilizing Microsoft Office Suite
• Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone
• Proven knowledge of numbers, their operations, and interrelationships
• Proven record of excellent customer service and teamwork

REGULATORY

• Must be at least 18 years of age
• Valid driver license, proof of insurance, and 39-month motor vehicle report
• Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
• Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)

DESIRED QUALIFICATIONS

• Bachelor Degree in accounting, business, or related field
• Additional years of directly-related experience
• Bilingual in English and Spanish, verbal and written

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.