Accounts Payable Specialist - Maryland Stadium Authority
Baltimore, MD 21201
About the Job
Location: Fiscal Group, Camden Yards Sports Complex, Baltimore, MD
Hiring Range: $46,677-$58,347 depending upon qualifications. State salary rules may apply for promotions and transferees.
Closing Date: Open Until Filled
The Accounts Payable Specialist position will be an intermediate level of work assisting the Finance Group with various functions necessary to prepare monthly and annual financial reports.
The duties listed below are intended as illustrations of various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Enter, post, record, and execute payments by capturing appropriate data from various approved source documents.
- Research discrepancies in account balances by retrieving and examining original chronological records to design reports to correct miscalculations or posting errors.
- Summarize numerical data using computer programs, adding machines or calculators for development, to update and implement financial records reports to be used by other fiscal staff.
- Support in year-end close by providing accrued data by providing documentation to accrue an unpaid portion of contracts, verifying correct AY is charged on invoices received in July, and calculating the portion applicable to each AY for invoices crossing years.
- Review the status of purchase orders and closing or rolling forward after consulting with the fiscal support staff for each subprogram.
- Assist with month-end and year-end close-out;
- Participates in the audit process of agency fiscal operations by providing auditors with explanations of accounting procedures, providing documentation of fiscal transactions, and assisting in the formulation and implementation of corrective action plans precipitated by audit exceptions;
- Process outgoing payments accurately and timely in compliance with financial policies and procedures;
- Performs day to day financial transactions, including verifying, classifying and recording accounts payable data;
- Verify and investigate discrepancies by reconciling vendor accounts and monthly vendor statements
- Performs other related duties assigned by the Account Manager, the Controller or Chief Financial officer.
- Performs other related duties including backing up the receptionist with answering the phone, monitoring the front door access and receipt of packages.
KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPET ENCIES
The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks.
- Knowledge of generally accepted accounting principles, theory, procedures and methods.
- Knowledge of generally accepted auditing standards.
- Knowledge of business administration and management practices
- Knowledge of fiscal control reporting policies and procedures.
- Knowledge of expense accounts and cost centers
- Knowledge of compliance issues as it applies to accounts payable processes (W-9, sales tax, etc.)
- Knowledge of commercial accounting systems as related to State or federal charges and reporting requirements.
- Skill in designing, modifying and implementing accounting methods and procedures to increase reliability and efficiency of accounting operations.
- Skill in identifying and correcting non-conforming entries made to internal and external accounting systems.
- Skill in applying fiscal policies in the establishment of fiscal control measures.
- Skill in preparing, analyzing and interpreting financial reports and statements.
- Skill in interpreting and applying State and federal laws, policies, regulations and rules to agency accounting operations.
- Skill in using computerized fiscal applications and software to include spreadsheet software and data base applications.
- Skill in managing work time efficiently and effectively under deadlines.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with other accountants, agency fiscal staff, agency management personnel, information processing personnel, payroll personnel, representatives from fiscal control agencies, auditors and federal officials.
Key competencies – Critical thinking and problem solving skills, adaptability, decision-making, communication skills, delegation, teamwork, planning and organizing, influencing and leading, stress tolerance, negotiation, conflict management.
Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying.
- Specific educational and experience requirements are set by this agency based on the essential job functions assigned to the position
- Any combination of education and experience that would likely provide the knowledge, skills, abilities, and key competencies necessary to the management and operation of a major construction/renovation project is qualifying
- Possession of a valid driver’s license
PREFERRED QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
- One year of experience using FMIS and R*STARS/ADPICS
- One year of experience proficient in Microsoft Excel
- One year of experience in data management software
- One year of experience calculating, inputting and reconciling numerical data for departmental reports
REQUIRED JOB SKILLS ASSESSMENTS
In our commitment to hire, develop, and retain a highly skilled team, all applicants may be required to complete assessments of job-related skills as a condition of employment.
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Interested candidates must submit an MSA employment application via webform, e-mail or mail.
Maryland Stadium Authority
Attention: Announcement Number APS-102024
333 W. Camden Street, Suite 500
Baltimore, Maryland 21201
About Maryland Stadium Authority:
Our HistoryFor over 35 years, the Maryland Stadium Authority has completed projects in partnership with local governments, universities, and the private sector throughout Maryland. These include convention centers, museums, theaters, parks, and campus centers in addition to sports arenas. They have been completed on time, and budget. The Maryland Stadium Authority is committed to enhancing the lives of all those who visit our 85-acre Camden Yards Sports Complex- whether for work or play and for those who utilize the projects we have developed throughout the state. The Maryland Stadium Authority was established by legislation and enacted by the State of Maryland on July 1, 1986, to select a site and develop financing alternatives for stadium facilities in the Baltimore Metropolitan area. On July 1, 1987, the law was amended to enable the construction of new facilities, including baseball and football stadiums, in the Camden Yards area of Baltimore City. The amendment also established MSA as an independent unit in the Executive Branch of the State government. From then on, MSA has continued to grow and thrive over the next three decades.