Accounts Payable Specialist - Virtual Company
Blue Ash, KY 41018
About the Job
Responsibilities:
- Review all invoices for appropriate documentation and approval prior to payment
- Sort and distribute incoming mail
- Ensure vendor maintenance is kept up to date
- Respond to all vendor inquiries
- Reconcile vendor statements, research, and correct discrepancies
- Assist in month-end closing
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Provide audit support for G/L accounts
- Preparing accurate and timely accounting transactions and reports
- Determine that all disbursements have proper authorization, receiving and documentation
- Maintain current aging of accounts payable
- Maintain, record, and document transactions for personnel and payroll systems
- Maintain all personnel and payroll reports and records in an organized and confidential manner
- Meet all reporting requirements and deadlines
- Assist with special projects and other duties as assigned
Qualifications & Requirements:
- Analytical: must possess strong problem-solving skills
- Detail oriented: Strong attention to detail and ability to multi-task and prioritize work independently
- Communication skills: must be able to communicate effectively with all layers of senior management and employee base, from top to bottom
- Accuracy: must maintain highest work quality standards
- Communication skills: must have excellent interpersonal and written communication skills
- Strong knowledge of Excel: Must have used extensively and be able to efficiently utilize all capabilities of Excel
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
