Accounts Payable Specialist - Trocaire College

Primary Functions:

• Accounts Payable

Minimum Qualifications:

• Associate in business, Accounting or Finance, required
• Microsoft Word and Excel proficiency
• High level of attention to detail
• Strong customer service skills
• Ability to work successfully with students, faculty, staff.

Preferred Qualifications:

• Experience with accounting and accounts payable software
• Experience with Great Plains accounting software
• Experience with CAMS Enterprise software

Job Specific Competencies:

• Understanding of charts of accounts and account structures, in general
• Understanding the purchase to pay process

Essential Job Functions:

Job functions include, but are not limited to:

• Issue purchase orders and financial request vouchers
• Credit Card/Expense Report Administration
• Process invoices for payment
• Review all invoices for proper documentation and approval prior to entering in Great Plains for payment
• Assign department to be charged
• Resolve differences in invoices
• Apply pending credit memos
• Monitor discount opportunities
• Issue checks to vendors, students and employees
• Create ACH payments
• Print and distribute checks as required
• Match invoices to check requisitions and file
• Issue reimbursement/travel checks to employees
• Post student direct deposit refunds to Great Plains
• Send wire transfers and ACH payments to vendors
• Reconcile processed work by verifying entries and comparing system reports to balances
• Review, reconcile and process college credit card bills
• Enter non-student payments into Great Plains
• Enter student payments in Cams and Great Plains for Student Account Office when needed
• Prepare Daily Deposits for Bank
• Online banking
• Send daily check deposits through Key Capture
• Transfer check run file to Key Bank Positive Pay
• Review daily check issues in Positive Pay make any decisions regarding discrepancies reported
• Issue stop payments
• Verify cashed checks
• Bank Transfers
• Prepare 1099 forms for qualifying vendors and mail by IRS deadlines
• Ensure all vendors are setup correctly for 1099 reporting
• Answer all vendor inquires
• Reconcile monthly vendor statements, research and make corrections of discrepancies
• Maintain vendor files and documentation, accounts payable reports and spreadsheets
• Prepare past fiscal year files for storage
• Assist Associate Vice President for Finance
• Prepare college "building hours" calendar for website
  • Manage Amazon user accounts

• Other duties as assigned to meet the mission of the college
• Perform these duties in accordance with regulations set forth by auditors and college accounting procedures