Accounts Payable Specialist

ENTRY SKILLS:

• High school diploma or GED required
• Minimum of five years of AP experience
• Construction experience preferred
• Experience with sales and use taxes required
• Computer skills: Working knowledge of Microsoft Office Suite; proficient with Windows and Accounting software systems. Viewpoint Spectrum experience a

RESPONSIBLITIES:

• Process vendor and subcontractor invoices in the accounting system (Viewpoint Spectrum)
• Ensure that invoices are accurately coded, processed timely, and entered for the period in the system
• Collect and maintain all W-9 forms for vendors and subcontractors
• Prepare and perform weekly and incidental check runs
• Partner with Project Managers to ensure accuracy in the invoice approval and posting process
• Research and resolve invoice discrepancies
• Build and maintain positive, professional relationships with vendors and internal customers
• Prepare and process electronic transfers and payments Assist with month-end closing
• Understands Sales & Use tax
• Provide supporting documentation for internal audits
• Manage customer statements and reconcile on a monthly basis
• Manage tax exemption certificates
• Gather and organize company credit cards, reconcile, and summarize for posting monthly
• Prepare all Form 1099's at the end of the year
• Assist with associated departmental tasks as needed
• Strong Excel skills
• Strong comprehension, analytical, research, communication, and organizational skills
• Attention to detail, critical thinker and problem-solving skills.

Minimum Physical Requirements:

• Sit, stand and/or walk for extended periods of
• Manipulate (lift, carry, move) weights of at least ten (10)
• Use repetitive wrist/hand/finger movement to work on a computer and/or related office
• Speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.