Accounts Payable Specialist - FT - Days - MSS - Memorial Healthcare System
Miramar, FL
About the Job
Location:
Miramar, Florida
At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.
Summary:
The Accounts Payable department is responsible for paying vendors for products and services provided to the healthcare system. This position processes invoices using 3-way matching for PO invoices; obtains appropriate authority/approval for NonPO, construction and service invoices; reconciles vendor accounts; supports the needs of various departments in relation to vendors and invoices; and has a full understanding of the P2P process.
Responsibilities:
Matches printed checks with needed back up documents, sending to vendors to ensure proper payment application.
Assists with month end (and year end) preparation and reporting accruals.
If position is specific to the Vendor Team, will add vendors and maintain vendor information. Work closely with the vetting area. Run necessary sanctions. Conduct vendor master audits.
May assist with processing of annual 1099's, Tuition Loan Reimbursements, and Employee Travel and Reimbursement requests.
Processes NonPO invoices and Check requests, ensuring the appropriate approval levels are met within MHS policy. Routes invoices out electronically for end user approval and coding.
May be responsible for uploading vendor invoice files and distributions to the ERP.
Works with assigned vendors to convert them to utilize electronic invoice submission and electronic payments.
Verifies accuracy of OCR extracted data from invoices.
Matches PO invoices using the ERP applications to ensure 3 way match of invoice to PO and receipts; 2 way match of invoice to approval - all within the logic of each PO type.
Handles assigned utility accounts, utilize bypass approval method when appropriate and approved, and provide monthly utility accruals to leadership.
Researches and resolves invoice and payment inquiries. Works closely with supply chain, receiving and various department owners.
Reconciles vendor statements. Works on RNI reports to resolve outstanding issues.
Provides clerical support for the department, including mail processing, answering phones, and receptionist duties.
Competencies:
ACCOUNTABILITY, ACCOUNTS PAYABLE - CHECK PROCESSING, ACCOUNTS PAYABLE - CONTRACTUAL AUTOMATIC PAYMENTS, ACCOUNTS PAYABLE - INVOICE PROCESSING, ACCURACY, CUSTOMER SERVICE, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR
Education and Certification Requirements:
High School Diploma or Equivalent (Required)Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management, Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)
Additional Job Information:
Complexity of Work: Requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times, and take appropriate effective action. Required Work Experience: One (1) year of experience in Accounts Payable. Other Information: New Hire has one (1) year from date of taking the position to obtain the Accounts Payable Certification.
Working Conditions and Physical Requirements:
Miramar, Florida
At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.
Summary:
The Accounts Payable department is responsible for paying vendors for products and services provided to the healthcare system. This position processes invoices using 3-way matching for PO invoices; obtains appropriate authority/approval for NonPO, construction and service invoices; reconciles vendor accounts; supports the needs of various departments in relation to vendors and invoices; and has a full understanding of the P2P process.
Responsibilities:
Matches printed checks with needed back up documents, sending to vendors to ensure proper payment application.
Assists with month end (and year end) preparation and reporting accruals.
If position is specific to the Vendor Team, will add vendors and maintain vendor information. Work closely with the vetting area. Run necessary sanctions. Conduct vendor master audits.
May assist with processing of annual 1099's, Tuition Loan Reimbursements, and Employee Travel and Reimbursement requests.
Processes NonPO invoices and Check requests, ensuring the appropriate approval levels are met within MHS policy. Routes invoices out electronically for end user approval and coding.
May be responsible for uploading vendor invoice files and distributions to the ERP.
Works with assigned vendors to convert them to utilize electronic invoice submission and electronic payments.
Verifies accuracy of OCR extracted data from invoices.
Matches PO invoices using the ERP applications to ensure 3 way match of invoice to PO and receipts; 2 way match of invoice to approval - all within the logic of each PO type.
Handles assigned utility accounts, utilize bypass approval method when appropriate and approved, and provide monthly utility accruals to leadership.
Researches and resolves invoice and payment inquiries. Works closely with supply chain, receiving and various department owners.
Reconciles vendor statements. Works on RNI reports to resolve outstanding issues.
Provides clerical support for the department, including mail processing, answering phones, and receptionist duties.
Competencies:
ACCOUNTABILITY, ACCOUNTS PAYABLE - CHECK PROCESSING, ACCOUNTS PAYABLE - CONTRACTUAL AUTOMATIC PAYMENTS, ACCOUNTS PAYABLE - INVOICE PROCESSING, ACCURACY, CUSTOMER SERVICE, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR
Education and Certification Requirements:
High School Diploma or Equivalent (Required)Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management, Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)
Additional Job Information:
Complexity of Work: Requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times, and take appropriate effective action. Required Work Experience: One (1) year of experience in Accounts Payable. Other Information: New Hire has one (1) year from date of taking the position to obtain the Accounts Payable Certification.
Working Conditions and Physical Requirements:
- Bending and Stooping = 0%
- Climbing = 0%
- Keyboard Entry = 80%
- Kneeling = 0%
- Lifting/Carrying Patients 35 Pounds or Greater = 0%
- Lifting or Carrying 0 - 25 lbs Non-Patient = 0%
- Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
- Lifting or Carrying > 75 lbs Non-Patient = 0%
- Pushing or Pulling 0 - 25 lbs Non-Patient = 0%
- Pushing or Pulling 26 - 75 lbs Non-Patient = 0%
- Pushing or Pulling > 75 lbs Non-Patient = 0%
- Reaching = 0%
- Repetitive Movement Foot/Leg = 0%
- Repetitive Movement Hand/Arm = 60%
- Running = 0%
- Sitting = 80%
- Squatting = 0%
- Standing = 80%
- Walking = 80%
- Audible Speech = 60%
- Hearing Acuity = 60%
- Smelling Acuity = 0%
- Taste Discrimination = 0%
- Depth Perception = 60%
- Distinguish Color = 60%
- Seeing - Far = 60%
- Seeing - Near = 60%
- Bio hazardous Waste = 0%
- Biological Hazards - Respiratory = 0%
- Biological Hazards - Skin or Ingestion = 0%
- Blood and/or Bodily Fluids = 0%
Source : Memorial Healthcare System