Accounts Payable Specialist - Marquee Staffing

The Accounts Payable Administrator is responsible for ensuring that all vendors are paid in a timely manner, while maintaining strict adherence to internal corporate control policies and procedures. 
 
Reporting Relationships:
 
This job reports to: Assistant Controller and Executive Assistant.
 
Duties & Responsibilities:
 

• Vouching payables in a 3-way match:    
  • • Invoice
    • Purchase Order
    • Receipt of goods or services
• Maintain current vendor contact information;
• Research account activity including:
  • • Vendor pricing
    • Freight and sales tax charges
    • Proof of delivery
    • Purchase Order documentation and authorization
    • Payments
• Resolve problems associated with vendor accounts;
• Respond to vendor inquiries regarding:
  • • Invoices
    • Statements
    • Payments
• Organize and file invoices;
• Advise and work with management if payment problem occurs as of result of missing or erroneous documentation, lack of appropriate authorization, etc.;
• Provide excellent customer service to internal and external customers;
• Perform other duties or special projects as assigned;

 
Minimum & Preferred Qualifications and Experience:   
 
Minimum Qualifications:

• Up to two years of experience in a similar Accounting role; 
• Must be highly organized, reliable and accurate;  
• Must be accurate, have a keen attention to detail, and excellent follow-through;
• Must be a self-starter; a “hands-on” individual who enjoys a challenge and is dedicated to getting the job done with minimal support and direction; 
• Sensitive to the constraints of a small-to-mid-size, high growth operation and capable of working effectively in such an environment;  Must have flexibility in reacting to new situations and adaptability for working in a new environment;  
• Must possess excellent organizational and communication skills; 
• Must have good computer/PC skills and possess basic skills using MS Office (e.g. Outlook, Word and Excel);
• Demonstrated outstanding customer service skills;  
• Must have excellent oral and written communication skills; 

Preferred Qualifications:
 

• Knowledge of basic accounting

 
Education: