Accounts Payable Specialist at Vaco, LLC
Irvine, CA
About the Job
Job Title: Accounts Payable Specialist
Location: Orange County, CA
Job Description:
Vaco Orange County is seeking detail-oriented and experienced Accounts Payable Specialists to join our clients growing team of accounting professionals
In this role, you will be responsible for managing and processing financial transactions efficiently and accurately
You’ll work closely with vendors and internal teams to ensure timely and accurate payment processing, while adhering to company policies and procedures.
Key Responsibilities:
Process and code invoices, ensuring accurate and timely entry into the system
Review and verify invoices and payment requests for appropriate documentation and approval
Prepare and process electronic transfers, ACH payments, and check runs
Reconcile accounts payable transactions and resolve discrepancies
Communicate with vendors and internal departments to resolve payment issues
Assist with month-end closing activities, including AP accruals and reconciliations
Maintain and update vendor files, ensuring compliance with company standards and policies
Ensure accurate record-keeping and filing of AP-related documents
Support internal and external audits related to AP activities
Assist with process improvements to streamline AP functions
Qualifications:
2+ years of experience in Accounts Payable or a related role
Strong understanding of AP processes and accounting principles
Proficiency in Microsoft Office, particularly Excel (VLOOKUP, Pivot Tables)
Experience with accounting software (SAP, Oracle, QuickBooks, or similar systems)
Excellent attention to detail and strong organizational skills
Ability to manage multiple tasks and meet deadlines
Strong communication skills and ability to work well in a team environment
Preferred Qualifications:
Experience in industries such as logistics, manufacturing, or technology is a plus
Experience with ERP systems is highly desirable
Employment Type: Full-time, Temp-to-hire, or Contract roles available
Compensation: Competitive, based on experience ($28 - $35/hr)
Location: Opportunities available in Orange County and surrounding areas
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Location: Orange County, CA
Job Description:
Vaco Orange County is seeking detail-oriented and experienced Accounts Payable Specialists to join our clients growing team of accounting professionals
In this role, you will be responsible for managing and processing financial transactions efficiently and accurately
You’ll work closely with vendors and internal teams to ensure timely and accurate payment processing, while adhering to company policies and procedures.
Key Responsibilities:
Process and code invoices, ensuring accurate and timely entry into the system
Review and verify invoices and payment requests for appropriate documentation and approval
Prepare and process electronic transfers, ACH payments, and check runs
Reconcile accounts payable transactions and resolve discrepancies
Communicate with vendors and internal departments to resolve payment issues
Assist with month-end closing activities, including AP accruals and reconciliations
Maintain and update vendor files, ensuring compliance with company standards and policies
Ensure accurate record-keeping and filing of AP-related documents
Support internal and external audits related to AP activities
Assist with process improvements to streamline AP functions
Qualifications:
2+ years of experience in Accounts Payable or a related role
Strong understanding of AP processes and accounting principles
Proficiency in Microsoft Office, particularly Excel (VLOOKUP, Pivot Tables)
Experience with accounting software (SAP, Oracle, QuickBooks, or similar systems)
Excellent attention to detail and strong organizational skills
Ability to manage multiple tasks and meet deadlines
Strong communication skills and ability to work well in a team environment
Preferred Qualifications:
Experience in industries such as logistics, manufacturing, or technology is a plus
Experience with ERP systems is highly desirable
Employment Type: Full-time, Temp-to-hire, or Contract roles available
Compensation: Competitive, based on experience ($28 - $35/hr)
Location: Opportunities available in Orange County and surrounding areas
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
