Accounts Payable Specialist at Vaco, LLC
Irvine, CA
About the Job
Job Description:
As an Accounts Payable Specialist, you will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships
The ideal candidate will have significant experience with Accounts Receivable Processing (ARP) and a proven track record in handling high-volume transactions.
Key Responsibilities:
Invoice Processing: Review, verify, and process a high volume of invoices and expense reports in accordance with company policies and procedures.
Payment Processing: Prepare and execute payments via checks, ACH, and other methods, ensuring timely and accurate disbursement of funds.
Vendor Management: Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies related to invoices or payments.
Reconciliation: Perform regular reconciliation of accounts payable transactions and vendor statements, investigating and resolving any discrepancies.
Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements.
Reporting: Assist in the preparation of reports and summaries for management, including aging reports and expense analysis.
Collaboration: Work closely with other departments to support financial operations and resolve any issues related to accounts payable.
Qualifications:
Experience: Minimum of 3 years of experience in accounts payable, with a strong background in Accounts Receivable Processing (ARP).
Education: Associate’s degree in Accounting, Finance, or a related field preferred
Relevant certifications are a plus.
Skills: Proficiency in accounting software and Microsoft Office Suite, particularly Excel
Experience with ERP systems (e.g., SAP, Oracle) is highly desirable.
Attention to Detail: Strong analytical skills with a keen attention to detail and accuracy in handling financial transactions.
Communication: Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders.
Organizational Skills: Ability to manage multiple tasks and prioritize work in a fast-paced environment.
Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
As an Accounts Payable Specialist, you will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships
The ideal candidate will have significant experience with Accounts Receivable Processing (ARP) and a proven track record in handling high-volume transactions.
Key Responsibilities:
Invoice Processing: Review, verify, and process a high volume of invoices and expense reports in accordance with company policies and procedures.
Payment Processing: Prepare and execute payments via checks, ACH, and other methods, ensuring timely and accurate disbursement of funds.
Vendor Management: Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies related to invoices or payments.
Reconciliation: Perform regular reconciliation of accounts payable transactions and vendor statements, investigating and resolving any discrepancies.
Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements.
Reporting: Assist in the preparation of reports and summaries for management, including aging reports and expense analysis.
Collaboration: Work closely with other departments to support financial operations and resolve any issues related to accounts payable.
Qualifications:
Experience: Minimum of 3 years of experience in accounts payable, with a strong background in Accounts Receivable Processing (ARP).
Education: Associate’s degree in Accounting, Finance, or a related field preferred
Relevant certifications are a plus.
Skills: Proficiency in accounting software and Microsoft Office Suite, particularly Excel
Experience with ERP systems (e.g., SAP, Oracle) is highly desirable.
Attention to Detail: Strong analytical skills with a keen attention to detail and accuracy in handling financial transactions.
Communication: Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders.
Organizational Skills: Ability to manage multiple tasks and prioritize work in a fast-paced environment.
Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
