Accounts Payable Specialist - Baltimore Aircoil Company

POSITION PURPOSE

The Accounts Payable Specialist is responsible for processing invoices for multiple locations, payment processing, vendor maintenance, resolving payment inquiries, and providing support for other department functions.

PRINCIPAL ACCOUNTABILITIES

• Process high volumes of detailed, time-sensitive invoices from multiple locations and functions with a high degree of accuracy work with respective teams to resolve pricing, receiving, payment, and other payables issues.
• Maintain authorized vendor master file by verifying new vendor authenticity, obtaining W-9 forms, updating changes to address, terms and locations, and resolving issues with existing setup.
• Process regular and special payment runs, ensuring that payments are correctly assigned, approved and supported.
• Transmit domestic and international wire payments through Amsted’s treasury services provider
• Research and resolve general ledger questions from North America location.
• Good Customer service skill set
• Calculate and post key month-end accounting entries.
• Facilitate company-wide employee PNC p-card program by maintaining employee accounts, auditing employee transactions, and ensuring compliance with internal policies regarding card setup and use.
• Respond to vendor inquiries

NATURE AND SCOPE

The Accounts Payable Specialist reports directly to the Accounts Payable Manager. This role is responsible for working with the AP and general finance groups along with auditors, banks, customers and vendors.

KNOWLEDGE & SKILLS

• High school graduate with accounting training, AA preferred
• 2+ years of relevant experience
• Rapid and accurate data entry capabilities
• Demonstrated ability with ERP systems
• Keen attention to detail and solid mathematical skills
• Effective verbal and written communication skills with a strong aptitude for customer service

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  While performing this job, the employee is regularly required to stand and walk up to 10% of the time.   This position requires occasional lifting up to 25 pounds and travel both domestic and internationally up to 5% of the time.

 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)