Accounts Payable Specialist - Greenleaf Hospitality Group
Kalamazoo, MI
About the Job
Overview:Qualifications:
Top Reasons to Work With GHG
- We are one of the Nation's 101 Best and Brightest Companies to work for
- You’ll have the opportunity to work with fun and passionate accounting team
- You will grow your skills and experience in an environment fosters growth and development
Overview:
The Accounts Payable role is responsible for ensuring that all payables transactions are posted regularly and payments to the vendors are generated on a timely basis. Ensures documentation for all payments are properly maintained.
What You’ll Be Doing
- Ensures that all payable transactions are posted regularly
- Ensures payments to vendors are generated on a timely basis
- Ensures documentation for all payments are properly maintained
- Recommends and suggests improvements to the Assistant Controller or Controller
- Must be able to maintain good relationships with all coworkers and vendors
- Must have a high degree of professional integrity, and be able to work safely, effectively and efficiently
- Compares and controls supplier’s invoices and credit notes with all related documents (purchase order/request, delivery notes and receiving reports)
- Ensures purchases are duly authorized and the documents signed in approval by the authorized manager
- Verifies the arithmetical accuracy of all invoices before payment
- Calculates expense allocations and notes the amounts/accounts directly on the invoice
- Prepares invoices for payment and presents it to the Controller for signature
- Reconciles the statements from suppliers against invoices and resolves any discrepancies
- Files paid and unpaid invoices in a timely and orderly manner such that others can readily access the information
- At month-end verifies that total posted purchases balances to the receiving report. Any discrepancy should be resolved before closing the month
- Audits the General Cashier’s petty cash reimbursements, ensuring that all documents are properly filled in and approved
- Reviews month-end Accounts Payable aging and addresses any outstanding items
- Prepares and posts month-end accruals
- Reviews with hotel departments any open purchase orders at month-end
- Investigates all invoices received without purchase orders and initiates corrective action
- Ensures that the A/P system has (for all Vendors) Vendor name, address, Social Security # or TIN and verification that Vendor is not subject to backup withholdings, this is accomplished by maintaining completed and signed W-9s for all Vendors
- Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature
- Carries out other duties that may be assigned by the Assistant Controller or Controller
- Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature
What You Need for this Position
- Accounting background preferred but not required
- You have strong attention to detail and accuracy, commitment to customer service
- You have excellent analytical and problem-solving skills, are very organized and detail-oriented, thrive on process improvement
- Ability to manage and meet deadlines
- Ability to multi-task and work together as an integral part of the team
- Strong communication skills, both written and verbal
- Proficient in Microsoft Excel, Word, PowerPoint and Google Suite; experience with Opera PMS, Silverware POS and Zephire Parking system a plus
- Emphasis on confidentiality
- Customer service skills
- Able to lift 25lbs. occasionally
What's in it for You
- Competitive salary and benefits package
- Opportunities for professional growth and development in a dynamic industry including continued education opportunities through accredited platforms
- Collaborative work enviornment with a talented team of event professionals
- Joining an award willing and high performing team that values fun and relationships
- 401K with 100% match up to 3% and 50% match up for the next 2%
- Medical/Dental/Vision/Disability/Life Insurance (full-time)
- Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year
- Health and wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes etc.
- 10% discount on GHG outlets
- (1) shift meal provided per day
- Discounted hotel rates at Radisson Hotel Group branded properties worldwide
- Parental Leave Program
- Flexible work schedule
Source : Greenleaf Hospitality Group
