Accounts Payable Specialist - Virtual Company
Louisville, KY 40207
About the Job
Vaco is working with a few great companies in the Louisville, KY area looking to add an Accounts Payable team member!
Overview: The Accounts Payable Specialist is responsible for managing the company's financial obligations and ensuring timely payment of invoices. This role involves processing invoices, reconciling accounts, and communicating with vendors and internal stakeholders to resolve any discrepancies.
Responsibilities:
Invoice Processing:
- Receive, review, and process invoices from vendors.
- Verify that invoices are accurate, properly coded, and approved for payment.
- Enter invoices into the accounting system for payment processing.
Payment Processing:
- Prepare and process payments (e.g., checks, electronic transfers) to vendors.
- Ensure timely and accurate payments to avoid late fees and maintain positive vendor relationships.
- Reconcile payment discrepancies and resolve issues with vendors or internal departments.
Account Reconciliation:
- Reconcile accounts payable transactions to ensure accuracy and completeness.
- Maintain vendor records and update information as needed.
- Investigate and resolve discrepancies between invoices and payments.
Vendor Management:
- Communicate with vendors regarding invoice inquiries, payment status, and account reconciliations.
- Establish and maintain positive relationships with vendors to facilitate smooth transactions.
Reporting and Analysis:
- Generate reports on accounts payable activities, such as aging reports and payment forecasts.
- Analyze payment trends and identify opportunities for process improvements or cost savings.
Compliance:
- Ensure compliance with company policies and procedures as well as relevant accounting regulations.
- Assist with audits by providing documentation and explanations related to accounts payable processes.
Qualifications:
- Excel experience - pivot tables, vlookups
- Proven experience in accounts payable or relevant accounting roles.
- Strong understanding of accounting principles and practices.
- Proficiency in accounting software and Microsoft Excel.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and as part of a team.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
