Accounts Payable Specialist - Manufacturing - Boston, MA - Daley and Associates

Accounts Payable Specialist - Manufacturing - Boston, MA

We are seeking candidates for an Accounts Payable Specialist with a highly successful manufacturing company located in Boston, MA. This position is crucial in ensuring that all vendor invoices are processed accurately and in a timely manner. The ideal candidate will have 4+ years of high volume accounts payable experience preferably within the manufacturing industry. 

This is a 3+ month contract position that will pay $40-45/hr (depending on experience) within a 40-hour work week. 

Responsibilities:

• Process vendor invoices related to raw materials, equipment, and services, ensuring proper coding and approvals.

• Enter and track vendor bills in QuickBooks, ensuring alignment with purchase orders and delivery receipts.

• Reconcile vendor statements, resolve discrepancies, and communicate with vendors on payment inquiries or disputes.

• Coordinate with the procurement and production teams to resolve invoice discrepancies, matching invoices to purchase orders and receiving reports.

• Prepare weekly check runs, process wire transfers, and manage electronic payments for manufacturing-related expenses.

• Maintain accurate records of all transactions and supporting documents for audits and reporting purposes.

• Assist with month-end closing activities, ensuring all payables related to production are properly recorded.

• Manage the AP aging report and work with the Accounting Manager to prioritize payments.

• Ensure compliance with company policies, accounting standards, and legal requirements related to vendor payments.

• Collaborate with other departments to streamline the AP process and resolve issues efficiently.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field

• 4+ years of accounts payable or general accounting experience, preferably in a manufacturing environment

• Proficiency in QuickBooks and MS Office, particularly Excel.

• Strong attention to detail and the ability to work with large volumes of invoices and data.

• Familiarity with inventory and purchase order systems is a plus.

• Ability to manage multiple priorities in a fast-paced environment.

• Excellent communication and problem-solving skills.

• Knowledge of basic accounting principles and manufacturing processes.

If you are interested in learning more about this opportunity, please email your resume to Allie at aross@daleyaa.com

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