Accounts Payable Specialist - Manhattan Youth

Description

Key Responsibilities

• Set up new vendors in system 
• Review invoices/check requests for proper authorization, documentation and mathematical accuracy 
• Practice effective monitoring to ensure payments are made to vendors in a timely manner 
• Ensure charges to appropriate expense accounts and cost centers 
• Accurately input key information pertaining to invoices  
• Provide payment reports or deposited checks 
• Process petty cash receipts and reimbursements 
• Process weekly check runs 
• Communicate effectively and professionally with vendors and staff on all inquiries 
• Process stop payments and replacement checks, as necessary 
• Maintain and file all accounting documents, invoices, W-9, etc. 
• Make copies of checks, complete deposit slips and make bank deposits 
• Review and resolve outstanding checks over six months 
• Prepare and file year end 1099s and 1096 forms 
• Serve as a backup with sales tax payments 
• Reconcile and process the business credit cards invoice each month 
• Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit 
• Provide vendor reports as requested by management 
• Scan paid invoices 
• Attach scanned invoices into accounting software 
• Deliver or mail checks to appropriate recipient 
• Assist with annual audits 
• Process and submit quarterly reports to the Department of Labor 
• Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports 
• Provide tax exempt forms when requested 
• Request bids on large purchases 
• Process cost comparisons 
• Other duties as requested 

Skills, Knowledge and Expertise

• College degree or experience in a Finance Department
• Experience with Accounts Payable a plus 
• Strong attention to detail 
• Able to multi-task and prioritize deadlines
• Must know Excel 
• Good sense of humor
• Professional and courteous
• Strong organizational, analytical and recording skills

Benefits