Accounts Payable Specialist - Marcum Search

Position Summary

The Accounts Payable Associate is responsible for handling the company's financial obligations to vendors and suppliers. This role involves processing invoices, verifying financial data for use in maintaining records, and ensuring that vendors are paid accurately and on time. The ideal candidate will have strong attention to detail, effective communication skills, and the ability to work under tight deadlines.
100% Onsite
M-F, 8am-5pm, 1 hour lunch.

Essential Functions and Responsibilities

• Receive, review, and process invoices from vendors and suppliers.
• Prepare and process electronic transfers and payments by check.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Maintain relationships with vendors, resolve invoice discrepancies, and respond to vendor inquiries.
• Review and process expense reports, ensuring compliance with company policies.
• Maintain accurate and organized records of all accounts payable transactions.
• Assist in generating monthly, quarterly, and annual financial reports.
• Ensure all payments are compliant with company policies and relevant regulations.
• Provide support for month-end closing activities and assist the finance team as needed.
• Maintain and update vendor files, including contact information and payment terms.
• Suggest and implement process improvements to enhance the efficiency and effectiveness of the accounts payable function.
• Other duties as assigned

Requirements

• Minimum of 2 years of experience in accounts payable or a similar role.
• Proficiency in accounting software.
• Strong knowledge of MS Office, particularly Excel.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Problem-solving skills and the ability to work independently or as part of a team.
• Familiarity with industry-specific software or systems preferred.
• Experience working in a high-volume transaction environment.
• Knowledge of relevant accounting standards and regulations preferred.

Working Conditions

• This is a full-time position based in an office environment.
• Occasional overtime may be required during peak periods.