Accounts Payable Specialist - Catholic Community Services

Position Title: Accounts Payable Specialist

FLSA Classification: Non-Exempt

Full or part-time status: Full-time

Department: Administration

Reports to: Accounting Supervisor

Hiring Range: $20.25-$26.75/hr. DOE

Date Written or Last Revised: November 2024

Primary Function of Position

As the Accounts Payable Specialist, you will be responsible for ensuring the timeliness and accuracy of all accounts payable record keeping, check printing and distribution, cash disbursement functions, and related report preparation and maintenance.

Major Position Responsibilities

1. Vendor Payments: Facilitate timely and accurate payment of vendors by accurately reading and reconciling credit card and vendor statements.

1. Vendor Files: Maintain current vendor files, including collection and uploading of all W-9s, payment instructions, address changes, etc.

1. Cash Disbursements: Ensure proper coding, allocations, and system authorizations on all cash disbursements.

1. Sales Tax Reports: Prepare and send quarterly sales tax reports.

1. Record Maintenance: Scan and maintain organized records for all vendor and A/P files and follow proper record disposal procedures.

1. Communication: Maintain an open line of communication with all key-point staff to ensure all deadlines are met in a timely manner.

1. Other duties as assigned.

Work Environment

1. This position is in a professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

1. Some local travel may be required.

Physical Demands

1. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Skills, Knowledge, and Abilities

1. Reliability and Trustworthiness: Must be dependable and maintain confidentiality and integrity in all work responsibilities.

1. Technical Proficiency: Demonstrate experience with accounting software, Microsoft Excel, Outlook, and Teams.

1. Mental Process: Strong understanding of grammar and spelling, with the ability to comprehend and follow oral and written instructions. Possess excellent time management skills.

1. Work Efficiency: Ability to work quickly and accurately with minimal supervision, ensuring a high level of productivity.

1. Accounting Knowledge: Solid knowledge of accounting principles, particularly in relation to not-for-profit organizations and government contracts.

1. Mathematical Skills: Strong math skills for performing precise financial calculations and analyses.

1. Organization: Exhibit exceptional organizational skills to effectively manage multiple responsibilities, maintain accurate records, and meet deadlines.

1. Professional Relationships: Ability to establish and maintain pleasant and professional working relationships with staff members, contributing to a positive and collaborative work environment.

Education, Training, and Experience

1. Associate's degree in accounting or equivalent experience.

1. A minimum of 1-2 years of experience in GL (General Ledger) coding is required, with additional experience preferred.

Background Screening Requirement

1. Must pass a national BCI/FBI background check.

Licenses, certifications, and credentials

1. Current Utah driver's license, proof of auto insurance with minimum policy liability limits of $50,000 per person and $100,000 per incident, 21 years of age or older, a clean driving record, and ability to meet CCS vehicle safety requirements.

Position status and expected schedule

1. This position is scheduled to work 40 hours per week from Monday to Friday between 8:30 AM – 5 PM.

DISCLAIMER STATEMENT: This job description lists typical examples of work and is not intended to include every job, duty, and responsibility specific to a position. The employer reserves the right to change or assign other duties to this position with or without notice.

CCS is an equal opportunity employer.