Accounts Payable Specialist - Applied Optoelectronics, Inc.

Summary

As an Accounts Payable Specialist, you will play a crucial role in the financial operations of the organization by managing the timely and accurate processing of all vendor invoices and payments. Your primary responsibilities will include reconciling accounts, verifying invoices, processing payments, and ensuring compliance with company policies and procedures. Attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment are key attributes for success in this role.

Job Duties

1. Invoice Processing:
   • Receive, review, and process vendor invoices in an accurate and timely manner.
   • Verify invoice details, including pricing, quantities, and payment terms.
   • Code and enter invoices into the accounting system for payment processing.
2. Payment Processing:
   • Prepare and process electronic payments, including checks, ACH transfers, and wire transfers.
   • Reconcile payment transactions and ensure accuracy in financial records.
   • Address and resolve any discrepancies with vendors regarding payments.
3. Vendor Management:
   • Communicate with vendors to address inquiries and resolve issues related to invoices and payments.
   • Establish and maintain positive relationships with key vendors.
   • Ensure compliance with vendor contracts and payment terms.
4. Account Reconciliation:
   • Reconcile accounts payable transactions and resolve any discrepancies.
   • Perform monthly reconciliations to ensure accuracy of financial records.
   • Assist in month-end and year-end closing processes.
5. Reporting:
   • Generate and analyze accounts payable reports for management review.
   • Provide regular updates on outstanding payables and cash flow projections.
   • Assist internal and external auditor for accounts payables
6. Compliance:
   • Ensure adherence to company policies and procedures related to accounts payable.
   • Stay informed about changes in accounting regulations and compliance requirements.
7. Process Improvement:
   • Identify opportunities for process improvement and efficiency in accounts payable procedures.
   • Collaborate with cross-functional teams to implement best practices.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Must be Bilingual in Chinese Mandarin.
• Proven experience in accounts payable or a similar financial role.
• Familiarity with accounting software and ERP systems.
• Strong understanding of accounting principles and financial regulations.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to meet deadlines and work well under pressure.
• Proficient in Microsoft Excel and other relevant software applications.

Location

This position will be on-site based in Sugar Land, Texas.

Why AOI?

In addition to a competitive salary. AOI offers

• Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation package available within US
• Immigration sponsorships (Must be currently authorized to work in the US).

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