Accounts Payable Specialist at Titan Talent Acquisition, Inc.

Accounts Payable Specialist

Position Overview: We are seeking a meticulous and organized Accounts Payable Specialist to join our accounting team. In this role, you will be responsible for ensuring the accuracy and efficiency of accounts payable processes within the construction industry. You will play a critical role in managing vendor relationships, processing payments, and maintaining financial records, all while supporting the overall financial operations of the company.

Key Responsibilities:

• Accurate Processing of Accounts Payable Transactions: Ensure that all accounts payable transactions are accurately processed, including proper coding, verification of supporting documentation, and obtaining necessary approvals.
• Timely Payment of Vendor Bills: Manage the timely processing and payment of vendor invoices and payment requests, ensuring that all payments are made in accordance with company policies and procedures.
• Vendor Management: Oversee the onboarding of new vendors, maintain accurate vendor records, and perform regular reconciliations to ensure data integrity.
• Vendor Payment Runs: Handle vendor payment runs, including the setup and execution of electronic payments, while ensuring compliance with payment schedules and terms.
• Reconciliation of Vendor Statements: Regularly reconcile vendor statements with transactions posted in the accounting system, addressing any discrepancies promptly.
• Vendor Issue Resolution: Act as the primary point of contact for vendors, efficiently resolving any queries, issues, or concerns related to payments or account status.
• Purchase Order Management: Assist in the management of purchase orders, including coding, issuance, and matching with invoices to ensure accuracy and completeness.
• Corporate Credit Card Management: Oversee the recording of corporate credit card transactions and perform monthly reconciliations to maintain accurate financial records.
• Support for Special Accounting Projects: Collaborate with the accounting team on special projects, providing support as needed to achieve financial goals.
• General Accounting Duties: Perform other related duties as assigned, contributing to the overall efficiency and effectiveness of the accounting department.

Qualifications:

• Proficiency with Accounting Software: Experience with Sage 300 and Procore is preferred, as familiarity with these systems will enable you to perform your duties more efficiently.
• Strong Communication Skills: Excellent written and verbal communication skills are essential for interacting with vendors, colleagues, and other stakeholders.
• Ability to Multitask and Work Quickly: You must be able to work in a fast-paced environment, efficiently handling multiple tasks while maintaining accuracy and attention to detail.
• Collaborative Team Player: A demonstrated ability to work well in a collaborative environment is important, as you will be working closely with various departments and team members.
• Problem-Solving and Data Accuracy: Strong problem-solving skills, the ability to analyze information, and a commitment to accurate data entry are critical for success in this role.