Job Title:	Accounts Payable Specialist
Department:	Operations
Location:	Washington, DC – Metropolitan Area - Hybrid
FLSA Status:	Exempt
Reporting to:	Chief Operating Officer

 

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POSITION SUMMARY

WEConnect International is seeking a highly skilled and detail-oriented Accounts Payable Specialist responsible for accounts payable transactions and processes. This role involves ensuring timely and accurate payment of vendor invoices, managing accounts payable tasks, and improving AP systems and procedures to enhance overall efficiency. The Accounts Payable Specialist plays a key role in maintaining strong vendor relationships and adhering to company policies and regulatory requirements.

 

KEY RESPONSIBILITIES

• Execute all aspects of global accounts payable operations within the finance team.
• Manage the entire accounts payable cycle, including vendor management, invoice processing, expense reimbursements, credit card transactions, expense approvals, and payment processing.
• Conduct two-way matching for all invoices
• Ensure timely and accurate posting of transactions to the general ledger and maintain financial documentation.
• Complete month-end closing activities related to accounts payable, ensuring accuracy and completeness.
• Complete the annual preparation and distribution of 1099 forms, ensuring compliance with relevant tax regulations.
• Oversee monthly credit card reconciliations including gathering and uploading receipts and maintain the credit card platform.
• Act as the accounts payable lead on cross-functional projects, driving initiatives related to system implementations, process improvements, and special projects.
• Develop, implement, and maintain systems, business processes, and policies for the procure-to-pay cycle, ensuring effective controls and process documentation.
• Establish and maintain relationships with vendors, suppliers, and business partners, by providing timely customer service.
• Review invoices, purchase orders, contracts, and other documentation for accuracy and completeness, and ensure adherence to company policies.
• Train employees and contractors on the AP invoicing and reimbursement process.
• Proactively manage vendor accounts and maintain an accurate and up-to-date accounts payable ledger.
• Oversee the processing of high-volume vendor transactions and reconciliations, ensuring timely completion.
• Analyze financial information and provide regular reports and updates to senior management on accounts payable metrics and key performance indicators.
• Implement corrective measures to improve efficiency, accuracy, and adherence to departmental objectives.
• Ensure compliance with company policies and procedures, including the timely response to accounts payable correspondence and inquiries.
• Review and update Accounts Payable related policies and procedures as needed and at year end.

Other 

•      Undertake any other duties which may from time to time be required; this job description is not intended to be either prescriptive or exhaustive but is issued as a general guideline to the main areas of responsibilities.

Key Qualifications  

• Bachelor’s degree in accounting, finance, business administration, economics, or a related field preferred.
• A minimum of 2 years of experience in accounts payable or a similar role. Specialist
• Demonstrated experience in a nonprofit accounting or professional services environment, with a strong understanding of accounting principles and the ability to analyze and report financial data.
• Experience with Bill.com and QuickBooks Online
• Detail-oriented with strong organizational skills, the ability to learn quickly, and the capacity to multitask in a fast-paced, deadline-driven environment.
• Proven experience leading, training, and developing direct reports, with a focus on fostering a positive team culture.
• Strong computer skills, including proficiency with accounting and bookkeeping software, and advanced skills in Microsoft Excel (pivot tables, complex functions, etc.).
• Strong analytical and problem-solving skills, with the ability to interpret and manage complex financial data.
• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with staff, vendors, and stakeholders.

 
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Computer Skills Microsoft Office 365, SharePoint, QuickBooks Online, and Virtual Meeting applications.  Understanding of technology and its capabilities as it relates to business process improvements.  Excellent understanding of Excel. Familiarity with PC environment and working with Dell equipment. 
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  
While performing the duties of this Job, the employee is regularly required to sit.  The employee is frequently required to use hands to finger, handle, or feel.  The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.   
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Organizational Information

WEConnect International, a corporate-led global non-profit, helps build sustainable communities by empowering women business owners to succeed in local and global markets. WEConnect 
International has since 2009 provided business education, certification, and business connections to businesses based outside the United States that are at least 51 percent owned, managed, and controlled by one or more women. WEConnect International corporate members represent over $1 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development.www.WEConnectInternational.org 
 

Core Values and Culture 

As we continue to grow our impact, WEConnect International will attract and hold accountable members, partners, staff, and stakeholders based on these core values, which help to define our culture, brand, and operational strategies. 

• Embrace Diversity and Inclusion to Unleash Potential 
• Demonstrate Passion for Women's Economic Empowerment 
• Make a Positive Difference in the World
• Deliver Stakeholder Value 
• Exemplify Integrity in Everything We Do 
• Pursue Teamwork with a Shared Vision and Purpose 

 
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. 
 
WEConnect International is an Equal Opportunity Employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law in the United States.