Accounts Payable Technician - 20258204 - Clover Park School District

*Hourly Wage Range - $29.73/hr - $33.54/hr

Hours per Day - 8.0

Days per Year - 260

**Shift - 7:30am - 4:30pm

IDENTIFYING INFORMATION

A. Class Title:                                  B. Classification Level:
    Accounts Payable Technician              PT-1

C. Reports to:                                  D. Working Title:
    Accounting Manager                          AP Technician

SUMMARY OF ASSIGNMENT
Under general direction of the Accounting Manager, the Accounts Payable Technician is responsible for processing payments to outside vendors and suppliers, as well as District employees and students, and providing related customer service. Daily work is completed in accordance with District policies and procedures.

ESSENTIAL FUNCTIONS
1. In a timely manner, process and input information for payments to vendors, suppliers, and employees through an electronic accounts payable system. Ensure appropriate tax rate is applied, if applicable.
2. In a timely manner, identify and match purchase orders, invoices, and receiving documents as required to process payments. Review for and reconcile all discrepancies.
3. Research and respond to inquiries from vendors, suppliers, employees, and students regarding payments.
4. Prepare reports and summaries as required.
5. Establish and maintain quality customer service with vendors, District staff, and community members.
6. Process and disburse warrants in accordance with District policy and procedures.
7. Maintain an alpha-numeric filing system. Purge filing system at end of each year; transfer records to archives in accordance with District policy and state statute.
8. Coordinate work with other District offices as required.
9. Perform related duties as required.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS

Education and Experience
1. High school diploma or equivalent.
2. One (1) year of recent successful experience with electronic accounting systems.
3. A vocational school certificate in accounting may substitute for the experience requirement.

Required Knowledge, Skills, and Abilities
1. Knowledge of bookkeeping and accounting practices.
2. Knowledge of electronic accounting systems and reports.
3. Knowledge of basic mathematics including addition, subtraction, multiplication, division, and percentages.
4. Ability to work in a high-paced, high-volume environment with the ability to multi-task.
5. Ability to learn District accounts payable policies and procedures.
6. Ability to communicate clearly and effectively with co-workers, District staff, students, and the public within a diverse environment.
7. Ability to effectively organize and prioritize tasks and perform well under pressure.
8. Ability to accurately and efficiently keyboard and 10-key by touch.
9. Ability to adapt to changing technologies.
10. Ability to maintain regular and punctual attendance.
11. Ability to incorporate interpersonal skills using tact, patience and courtesy.

Certification and Licenses
None

DESIRABLE QUALIFICATIONS
1. Bookkeeping certificate or AA degree in accounting.

WORKING CONDITIONS
Work is performed in a normal office environment. Frequent interruptions, some noise, and normal amounts of dust are part of the job. Ability to bend, stretch, twist, walk, and reach requiring ordinary physical effort, listen closely, and ordinary skill and speed in using fingers, hands, and limbs are required. Ability to lift 20 pounds.

FLSA: Non-Exempt                 AFFILIATION: ESPCP

JOB CLASS: Technical              WORK YEAR: 260 days

*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.

**Shifts are subject to change

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee’s responsibility.) The fingerprint scan must be completed prior to the first day of employment.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal, and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District, 10903 Gravelly Lake Dr., SW, Lakewood, WA 98499-1341: Title IX Coordinator, Greg Davis, Executive Director for Student Services (253) 583-5154, Section 504/ADA Coordinator, Greg Davis, Executive Director for Student Services (253) 583-5154, Civil Rights Compliance Coordinator, Greg Davis, Executive Director for Student Services (253) 583-5154