ACCOUNTS PAYABLE TECHNICIAN & FILE CLERK - Chugach Government Solutions

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. 

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

Under the general direction of the Accounts Payable Tech Supervisor, this position is responsible for performing various accounting activities related to the retrieval, distribution, processing, and payment of invoices. The role requires regular communication with corporate employees, vendors, and managers to discuss payments and ensure procedures are followed correctly. The position also requires a general understanding of techniques for processing invoices in compliance with FAR (Federal Acquisition Regulation) guidelines, ensuring accuracy and efficiency in all tasks.

Essential Duties & Job Functions:

Accounts Payable Technician responsibilities: 

• Vendor Invoice Management:
• Monitor the vendor invoice email box.
• Save invoices and statements to the appropriate SharePoint folder.
• Forward inquiry emails to the relevant Technician or Lead.
• Provide invoice copies to other finance departments upon request.
• Support for Accounts Payable (AP) Operations:
• Update the Accounts Payable Technician Supervisor on filing issues and other related matters.
• Retrieve and distribute AP invoices and statements.
• Run weekly check runs for assigned subsidiaries and send checks to vendors.
• Process invoices and enter them for review, including correcting entries after the review process.
• Reconcile statements weekly, ensuring that missing invoices are requested.
• Issue Resolution and Reporting:
• Research and resolve outstanding checks and unused credits.
• Reissue checks or obtain refunds when necessary.
• Maintain logs for outstanding items and communicate with site personnel, AP Lead, and AP Tech Supervisor.
• Miscellaneous:
• Meet all deadlines for data entry, closings, and check processing.
• Handle other related duties as assigned.

 Accounts Payable File Clerk responsibilities: 

• Document Management:
• Maintain electronic records by saving documents to the appropriate SharePoint folders.
• Open, scan, and save USPS mail to the designated SharePoint folders.
• General Office Duties:
• Keep all office equipment (such as printers and copiers) filled with paper and ink cartridges.
• Communicate with site personnel daily via phone, email, and Teams to identify and resolve issues.
• Operate computers for data entry, word processing, and Excel spreadsheet tasks.

Mandatory:

• Required: High School Diploma or GED
• Two (2) years of accounts payable or related experience.
  • Additional education may be substituted for one (1) year of the required experience.
• Good interpersonal skills and able to work well in a team environment.
• Proficient in the use Excel.
• Available to occasionally work overtime on weekends and/or evenings as needed.
• Must be able to successfully pass a pre-employment background check and Drug Screen.

Reasonable Accommodation:

CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com

Equal Employment Opportunity:

Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.