Accounts Receivable Assistant - Spartan Surfaces

Accounts Receivable Assistant

Location: Bel Air, MD (On-site)

About Us:

We are a growing commercial flooring sales and distribution company seeking a dedicated Accounts Receivable (AR) Assistant to join our team at our headquarters in Bel Air, MD. We pride ourselves on maintaining a supportive and dynamic work environment where each team member can thrive and contribute to our collective success.

Key Responsibilities:

• Manage Daily Transactions:

  • Handle daily cash receipts, payment collections, and deposits.
  • Process and post all incoming funds, including checks, e-checks, credit cards, wires, direct deposits, and ACH transactions.
  • Reconcile daily cash sheets and maintain electronic files for all deposits.

• Customer Account Management:

  • Note any short payments on customer accounts and collaborate with the AR team and customers to resolve discrepancies.
  • Assist in the setup of new accounts, including processing credit applications, assigning account numbers, and entering information into the system.
  • Notify customers of credit decisions and maintain account application and financial files.

• Collaboration with Senior Accountant:

  • Work on collected agent payments and allocate them to the appropriate branch and cost center.

• Monthly Statements and Sales Tax Compliance:

  • Review accounts before month-end close to determine if any statements need to be held.
  • Respond to inquiries regarding statements once sent.
  • Maintain valid resale certificates and process rebills for any invoices billed incorrectly for tax purposes.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an accounts receivable clerk or accountant.
• Strong data entry skills and aptitude for working with numbers.
• Proficient in using spreadsheets and accounting software.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to work independently in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Customer service and negotiation skills.
• Ability to anticipate work needs and interact professionally with customers.

Benefits:

• Competitive salary and benefits package.
• Opportunity for growth and professional development.
• Supportive and dynamic work environment.
• Access to company resources and training programs.