Accounts Receivable Coordinator - Hispanic Association of Colleges and Universities

SUMMARY

Assist the Director of Finance and Accounting in the completion of all accounting aspects of special programs and projects and other accounting functions. Adheres to internal control, policies and procedures.

BENEFITS

• HACU offers a friendly work environment and a generous company-paid benefits plan. Compensation is commensurate with qualifications and experience.
• 15 company paid holidays.
• Employer-paid Group-Term Life, AD&D, Long-Term and Short-Term Disability benefits
• Generous employer-paid contributions toward healthcare plan expense 403(b), employer contributions (no match required) starting at six months of service.
• Employee Assistance Program
• Optional dental, vision, legal, identity protection, accident, cancer, hospital indemnity, and dependent life insurance plans.

EDUCATION and/or EXPERIENCE

• An associate degree from an accredited college or university is required, or a technical degree or certification from an accredited college or university and at least one year of related experience. Experience in a non-profit setting is preferred but not required.
• Proficiency in Microsoft Office Suite, particularly Excel, as well as other accounting software programs.
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Effective communication skills, both in verbal and written form. Ability to write reports, business communications, and procedure manuals and proofread documents for accuracy, grammar, and clarity. Spanish language proficiency is preferred, but not required.
• Must have good telephone communication and customer relations skills with the ability to effectively respond to questions from management, staff, and vendors.
• Ability to communicate with individuals and groups from diverse backgrounds in a manner that is consistent with HACU's culture, mission, and values.
• Strong organizational and project management skills, with the ability to manage multiple complex projects simultaneously within deadlines and high attention to detail.
• Creative problem-solving skills with the ability to remain composed under pressure and meet challenges with resourcefulness and provide alternative solutions.
• Strong analytical skills to analyze data, resolve discrepancies, optimize processes, and support overall department objectives.
• Ability to work independently and as part of a team.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works collaboratively and strategically in a team environment with all levels of professional, technical, and administrative staff to ensure the fulfillment of HACU's mission, goals, and objectives.
• Completes full-cycle accounting for special programs and projects as assigned.
• Analyzes monthly revenue and expense account balances and details budget to actual revenues and expenses.
• Assists program directors in preparation of annual budgets for federal and corporate funded programs.
• Reconciles, tracks, and monitors assigned bank accounts and the corporate American Express card.
• Processes assigned cash receipts.
• Reconciles, tracks, and monitors assigned general ledger accounts. (A/R, Employee Receivable, Prepaid Postage)
• Tracks and reconciles all membership and conferences revenue and collections.
• Works closely with the membership and conference departments for finance and accounting needs and requests.
• Completes forms that are required from Finance for credit card payments etc.
• Depending on staffing requirements, the Accounts Receivable Coordinator may be required to travel to assist with HACU's Annual Conference.
• Assist in annual audit activites.
• Cross-trains with other accounting personnel and serves as backup for assigned functions.
• Collaborate with the finance team to ensure accurate financial reporting and compliance.
• Maintain confidentiality of all financial data and vendor information.
• Monitors Lease payments.
• Responsibilities listed are not exhaustive and may evolve; additional duties may be assigned based on department needs to support overall objectives.
• This position has no supervisory responsibilities.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Employee will work a standard of 40 hours a week; however, longer hours may be necessary at times. This is a non-exempt position and is eligible for overtime pay.
• Conferences and events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings.
• Working conditions are in an office environment with long periods of sitting, occasional standing, walking, or moving between workstations.
• Occasionally may need to lift items (files or paperwork) weighing up to 20 pounds.
• Constantly operates a computer and other office productivity machinery.
• Moderate noise levels typical of an office
• Regular interaction via phone, email, and in-person
• Typical office lighting and ventilation conditions
• Maintains and ensures security of HACU-issued equipment, software, data, and supplies.
• Must be able to pass a criminal background check.

REASONABLE ACCOMMODATION

In accordance with the ADA and other applicable laws, reasonable accommodation will be made to enable a qualified individual with a disability to perform the essential functions of the job.

Relocation assistance is not available for this position.

EEO STATEMENT

The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. If you are interested in applying for employment and need special assistance or accommodation to apply for a posted position, contact our Human Resources department via phone at 210-576-3216 or via email at jobs@hacu.net.

For HACU's full Equal Opportunity Policy Statement, click here.

ADA STATEMENT

The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email jobs@hacu.net. For more information regarding the Americans with Disabilities Act, click here.

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