Accounts Receivable/Payable Coordinator Accounts Receivable/Payable Coordinator - eTeam Inc.
Providence, RI 02906
About the Job
JOB DESCRIPTION
School/Division ***/Bookstore
Department Name : Client Bookstore/Campus Shop
Job Title AR/AP Coordinator - PART TIME
Duration : 6 months
Job Description
We are looking for a part time Accounts Payable and Receivable Clerk to match receiving and/or return records with vendor invoices and/or credit memos. This position is responsible for daily sales processing; such as resolve POS errors, post and transmit daily sales and departmental charges, flash report, over/short report and sales tax report. This position is also responsible for daily deposits and replenishing the petty cash box. This position is responsible for posting and transmitting files to Workday. The responsibilities will track and resolve differences in vendor invoices and credits ensuring accuracy in inventory records and AP/AR records. The person will balance vendor statement with Workday records and will maintain the collection of aged receivables and communication with our internal purchasing departments regarding use of existing non-refundable credit from vendors. This position also assists buyers and bookstore management in identifying and resolving negative on-hand and other inventory inconsistencies. They will be adjusting pricing, unit and other discrepancies. Lastly, they will be responsible for all general office responsibilities such as communicating via telephone and email, record keeping and filing.
Work Location: Providence, RI
Position Classification: Onsite, Hybrid and Remote
Onsite-100%
Parking: on street, meters, free spots near Hope street
Additional Important Details:
Job Requirements:
Job Responsibilities:
Must be highly proficient in Excel and AS in Accounting or equivalent.
The part of the job duties that is critical is:
The responsibilities will track and resolve differences in vendor invoices and credits ensuring accuracy in inventory records and AP/AR records. The person will balance vendor statements with Workday records and will maintain the collection of aged receivables and communication with our internal purchasing departments regarding use of existing non-refundable credit from vendors. This position also assists buyers and bookstore management in identifying and resolving negative on-hand and other inventory inconsistencies.
For example, there are vendor statements that are 20 pages long because of the way textbook vendors operate and the way Brown operates. The disparities are complex. This is not like balancing a checkbook and can prove to be much more complex.
School/Division ***/Bookstore
Department Name : Client Bookstore/Campus Shop
Job Title AR/AP Coordinator - PART TIME
Duration : 6 months
Job Description
We are looking for a part time Accounts Payable and Receivable Clerk to match receiving and/or return records with vendor invoices and/or credit memos. This position is responsible for daily sales processing; such as resolve POS errors, post and transmit daily sales and departmental charges, flash report, over/short report and sales tax report. This position is also responsible for daily deposits and replenishing the petty cash box. This position is responsible for posting and transmitting files to Workday. The responsibilities will track and resolve differences in vendor invoices and credits ensuring accuracy in inventory records and AP/AR records. The person will balance vendor statement with Workday records and will maintain the collection of aged receivables and communication with our internal purchasing departments regarding use of existing non-refundable credit from vendors. This position also assists buyers and bookstore management in identifying and resolving negative on-hand and other inventory inconsistencies. They will be adjusting pricing, unit and other discrepancies. Lastly, they will be responsible for all general office responsibilities such as communicating via telephone and email, record keeping and filing.
Work Location: Providence, RI
Position Classification: Onsite, Hybrid and Remote
Onsite-100%
Parking: on street, meters, free spots near Hope street
Additional Important Details:
| Is this a new role or a backfill? | New |
| What is the reason/justification for this need? | This position is to support the business office in the absence of an employee on leave. |
| What is the estimated duration for this business need? | 6 months |
| FLSA: exempt or non-exempt? | Non-exempt |
| What is the desired Start Date? | ASAP |
| What is the expected End Date? | 6 months from start |
| What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours. | 4 days per week, Monday, tues, thurs and friday from 9 am- 3 pm |
Job Requirements:
| Type of experience needed? | Must be highly proficient in Excel. Experience with Workday preferred. Knowledge of accounting and general business office work; email, recording keeping and filing. |
| Number of years of experience needed? | 3-5 years |
| Minimum education requirement? | AS Accounting degree or equivalent experience |
Job Responsibilities:
| Are there any specific tools the resource will need to know how to use? | Google suite, MS office Excel: intermediate to advanced Will need to do reporting |
| What is the ideal personality for someone in this role? | Good communicator |
| Must the resource be bilingual? If so, in what language? | No |
| Provide the TOP 3 must have skills? | Excel, typing, computer literate. |
| Which skills are nice to haves ? | People skills, time management and self-motivation. |
| Any Additional Information? | Department will train associate on workday, reporting, etc. |
Must be highly proficient in Excel and AS in Accounting or equivalent.
The part of the job duties that is critical is:
The responsibilities will track and resolve differences in vendor invoices and credits ensuring accuracy in inventory records and AP/AR records. The person will balance vendor statements with Workday records and will maintain the collection of aged receivables and communication with our internal purchasing departments regarding use of existing non-refundable credit from vendors. This position also assists buyers and bookstore management in identifying and resolving negative on-hand and other inventory inconsistencies.
For example, there are vendor statements that are 20 pages long because of the way textbook vendors operate and the way Brown operates. The disparities are complex. This is not like balancing a checkbook and can prove to be much more complex.
Source : eTeam Inc.
