Accounts Receivable Specialist at Vaco, LLC
Los Angeles, CA 90045
About the Job
Vaco is looking for a diligent and detail-oriented Accounts Receivable Specialist to join a finance team. The Accounts Receivable Specialist will be responsible for managing incoming payments, processing invoices, and ensuring accurate financial records. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Key Responsibilities:
Invoice Management:
- Generate and send out invoices to customers.
- Monitor accounts to identify outstanding debts.
- Ensure timely collection of payments from customers.
Payment Processing:
- Record and reconcile payments received.
- Process credit card transactions and electronic payments.
- Handle and resolve payment discrepancies.
Account Reconciliation:
- Reconcile customer accounts and ensure accurate recording of transactions.
- Prepare monthly, quarterly, and annual reports on accounts receivable status.
- Perform aging analysis and monitor overdue accounts.
Customer Relations:
- Communicate with customers to resolve billing issues and disputes.
- Respond to customer inquiries regarding invoices and payments.
- Maintain positive relationships with customers.
Record Keeping:
- Maintain accurate and organized financial records.
- Ensure all supporting documentation is complete and filed appropriately.
- Assist with audits by providing necessary documentation and information.
Qualifications:
- Experience: Minimum of 2-3 years of accounts receivable or related accounting experience.
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Technical Skills: Proficiency with accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, particularly Excel.
- Knowledge: Understanding of basic accounting principles and accounts receivable processes.
- Skills:
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Superior communication skills, both verbal and written.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and ability to work independently.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
