Accounts Receivable Specialist at Vaco, LLC
Madison, AL 35756
About the Job
- Use PLEX system as the inventory and accounting system.
- Assist in budgeting and cost management.
- Make deposits / apply cash in Plex for all Plex A/R customers
- Create and document with backup in Plex for all A/R related journal entries during the month and during month-end close.
- Publish the 2 Week Look Forward from the A/R side each week detailing known remittances expected to occur within that time frame.
- Monitor A/R Aging report for any issues and possibly write-offs as needed.
- Monitor Zero Pricing list for any prices needed in Plex for parts being sold to customers.
- As the Ariba A/R administrator, perform all needed Ariba A/R functions (invoicing, changing of user access/email distribution lists.
- Monitor the Mazda MGN EBS remittance sub-module for coming payments and any A/R issues that may arise.
- Perform any manual invoices needed pertaining to the A/R function (part shipments to non-Plex A/R customers, other needed receivables that may need to be addressed.)
- Perform any needed A/R functions regarding invoicing of Direct Supply (DS) customers and related communications and follow-up.
- Make bank deposit tickets, as needed, for checks received in the mail.
- Account assignments-Reconcile any assigned A/R or other account numbers during month-end meeting.
- Prepaid account reconciliations.
- Update all A/R standard work instructions to reflect current working standards.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.