Accounts Receivable Specialist - Gables Search Group

Are you looking for the right role to kick start your professional career? If so, you should learn more about our newest Accounts Receivable Specialist opportunity, with a global media production company.

The Accounts Receivable Specialist, will be part of a very knowledgeable and collaborative team in the Pittsburgh area, report to the AR Manager, and have support from another AR Specialist colleague. This role is hybrid, with the option to work from home 1 day a week, and flexible in office start times.

The Accounts Receivable Specialist is responsible for managing the company’s receivables, ensuring that clients are billed accurately and payments are collected promptly. T

Key Responsibilities:

Invoicing and Billing:

• Generate and send out invoices to clients in a timely manner.
• Ensure all invoices are accurate and reflect the agreed-upon terms and conditions.
• Track outstanding balances and follow up with clients regarding payment status.

Collections:

• Monitor accounts to identify overdue payments.
• Initiate collection efforts through emails, phone calls, and letters.
• Negotiate payment plans or arrangements with clients when necessary.

Account Reconciliation:

• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Resolve payment discrepancies and disputes in a professional manner.

Reporting:

• Prepare and present regular reports on the status of accounts receivable to management.
• Provide insights and analysis on collection performance and aging reports.

Customer Relations:

• Maintain positive relationships with clients and handle their inquiries regarding billing and payments.
• Work closely with the sales and customer service teams to address any issues impacting receivables.

Compliance and Record-Keeping:

• Ensure compliance with company policies and relevant regulations.
• Maintain accurate and up-to-date records of all transactions.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred, but not required.
• Minimum of 1 year experience in accounts receivable or a similar financial role preferred
• Experience with accounting software and Microsoft Office Suite (particularly Excel).

Skills:

• Strong attention to detail and organizational skills.
• Excellent communication and negotiation abilities.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to handle disputes professionally.

Preferred Qualifications:

• Experience with ERP systems.
• Knowledge of relevant accounting standards and regulations.