Accounts Receivable Supervisor at Vaco, LLC
Walton, KY 41094
About the Job
- In charge of collecting payments from clients according to payment terms.
- Enter cash receipts daily into accounting ERP for all funds received.
- Work with the internal billing teams to resolve any past due invoices with customers.
- Establish process for sending statements to customers on a consistent schedule.
- Responsible for new customer set up process within accounting ERP.
- Work with the VP of Accounting to create a credit check/review process for new customers.
- Identify and propose opportunities for automation or increased efficiency in the A/R process.
- Work with the VP of Accounting to create a finance charge/credit hold policy to apply to customers.
- Assist with month end functions such as A/R close, A/R reconciliation to general ledger, bank reconciliation, cash flow forecasts, etc.
- Ensure that transactions are posted timely and correctly to the company general ledger.
- Prepare aging reports to identify any customers that consistently exceed payment terms and provide details to internal leadership team.
- Process intercompany billings and transactions.
- Ensure proper accounting principles and separation of duties are being adhered to.
- Research and resolve A/R issues directly with customers on past due collections or short-paid invoices to get paid in full.
- Provide ad hoc information or reports as requested.
Job Specifications:
- Associates or Bachelor’s degree in accounting/finance or business preferred.
- Strong communication and interpersonal skills.
- Knowledge and proficiency with Excel spreadsheets.
- Knowledge and proficiency with Microsoft Great Plains would be preferred.
- If no experience with Great Plains, experience with other accounting software’s would be acceptable.
- Highly organized with attention to detail.
- Ability to meet assigned deadlines.
- Strong analytical skills.
- Ability to act and operate independently with a minimal amount of daily direction to accomplish business objectives.
- Ability to work cooperatively and collaboratively with all levels of employees, management, and customers across the organizations.
- Three or more years’ experience with accounts receivable.
- Ability to learn new software and identify best practices for the organization based on system capabilities.
- This position does not have any direct reports at this time
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
