Acquisition Specialist - AMSG

Department of Energy (DOE)

National Nuclear Security Administration (NNSA)

Office of Secure Transportation (OST)

Administrative Support Services

Acquisition Specialist Position Description TRACOM

AMSG provides services in various areas including management and administrative support roles, project and budget analysis, document controls, federal payroll data entry, travel vouchers processing, technical editing/writing, purchase requests processing, and invoice tracking to a division under the Department of Energy.

This Acquisitions Specialist Position is in Ft. Smith, AR.

The candidate for this position will be responsible for the performance of work assigned in the performance work standards as well, as performing at AMSG’s high-quality expectations.

The position is Monday through Friday 7am – 4 pm except for Federal Holidays and work schedule.

Responsibilities include:

• Provide support to the Acquisitions and Funds Management Branch (AFMB) in the coordination, preparation, submission, and tracking of purchase requests (PRs) per year for supplies, equipment, services, and customer service support to the federal staff located in Fort Chaffee, AR.

• Log accepted purchase requests, dates and stamps, assist in market research, and assembly of PR package based on type of award for the federal acquisition specialist to process.

• Update database systems with PR information, track PR, and check the status of awards daily.

• Update contract files, update OST database systems, provide a weekly report of missing award modifications for follow-up, and provide copies for customers upon contract award.

• Participate, assist, support, and conduct all audits and/or assessments related to the Acquisition and Financial Management Program if directed by federal management. If travel is required to the commands, the Specialist will follow the procedures outlined under the Contractor Travel section of the contract.

• Provide customer support in the areas of travel, payroll, invoicing, and acquisitions within 48 hours of receipt of inquiry.

• Adhere to the Government’s Channel of Communications. Sharing of information i.e. issue(s) and/or concern(s) in the areas of travel, payroll, invoicing and acquisitions should be handled at the appropriate federal oversight level to resolve before elevating to the upper management level.

Travel – None

Core Hours – The Acquisition Specialist will be available from 7am to 4pm Monday through Friday with the exception of Federal Holidays.

Other Job Tasks:

• The HQ Acquisitions Specialist will provide backup coverage to team members, including the Lead Acquisitions Specialist located in Albuquerque, NM.

Education and Other Requirements: 

• Associate degree and two years of accounts payable/receivable experience
• Secret or Level L clearance is required.