Admin Assistant 3 - req# 31005 - University of New Mexico

New Mexico PBS at the University of New Mexico is seeking a motivated, dynamic, detail-oriented individual to join our team as an Administrative Assistant 3. The ideal candidate will have exceptional organizational and communication skills (both written and verbal) with a strong customer service approach. This position oversees the front desk operations, so punctuality and reliability are critical to this position.

The Administrative Assistant 3 will provide administrative support for KNME-TV. Duties include: answer the main phone line, greet and assist visitors, maintain the office conference room (and calendar) & prepare student schedules. Provide assistance & other departmental staff with administrative activities that may include scheduling assistance, meeting preparation, etc. Serve as a back-up P-card holder, responsible for purchasing supplies and coordinating travel for departmental staff. Assist with department fuel card and other requirements as needed. Provide support for departmental events including contracting with vendors, managing registration lists, and other administrative items.

New Mexico PBS is committed to creating a diverse, inclusive and empowering space for public media professionals. We believe that having staff members with diverse backgrounds better enables us to serve our mission and serve our audiences

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with or the ability to quickly learn university financial systems and procurement practices to include but not be limited to: P-cards, purchasing, special exceptions, Chrome River, LoboMart, time sheets, and travel reimbursement processes
• Proficiency with MS Office Suite
• Experience scheduling and coordinating meetings
• Experience with inventory tracking
• Experience handling cash receipts
• Excellent interpersonal, teamwork & problem solving skills

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.