Admin Assistant 3 - req# 31009 - University of New Mexico
Albuquerque, NM 87131
About the Job
Admin Assistant 3
| Requisition ID | req31009 |
|---|---|
| Working Title | Admin Assistant 3 |
| Position Grade | 08 |
| Position Summary | GME (Graduate Medical Education) is seeking an AdministrativeAssistant III who will provide upper level administrative support to theDesignated Institutional Official (DIO) and the office of GME. This positionwill serve as the central point of contact and will assist with resolution ofday-to-day matters concerning the unit, will work on various administrativeprojects, including but not limited to drafting, compiling, and editingcorrespondence, presentations and reports, maintaining calendars, and coordinatingtravel arrangements as it relates to GME. Please review the list ofresponsibilities and qualifications. While this is our ideal list, we willconsider candidates that do not necessarily have all of the qualifications, buthave sufficient experience and talent. Duties and Responsibilities include: -Performand/or oversee a variety of associated administrative, fiscal, staff support,and planning activities. -Maintainappropriate stock of office supplies, oversee appropriate operation of theoffice equipment including printers, copiers and fax machine. -Specializein record keeping and database management, and/or specifiedinformation-gathering projects and tasks. -Coordinateand facilitate meetings, program functions, and/or special events, asappropriate. -Willbe responsible for travel, purchasing of supplies and equipment, use of aP-Card, reconciling P-Card logs and understanding of the financial rules andregulations related to P-Card use and travel procedures. -Maintainthe Sr. Associate and Assistant Deans and Sr. Operations Manager's calendars,including scheduling, coordinating and facilitating meetings, reserving meetingrooms. -Establishresident and work files for the office. -Maytranscribe meeting minutes as necessary, assists with agenda preparation,compilation of records and distribution of agendas and minutes as required. |
| Conditions of Employment |
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| Minimum Qualifications | High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. |
| Preferred Qualifications | Preferred Qualifications
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| Additional Requirements | |
| Campus | Health Sciences Center (HSC) - Albuquerque, NM |
| Department | Graduate Medical Education GME (400B) |
| Employment Type | Staff |
| Staff Type | Regular - Full-Time |
| Term End Date | |
| Status | Non-Exempt |
| Pay | Hourly: $17.39 - $22.37 |
| Benefits Eligible | This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. |
| ERB Statement | As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. |
| Background Check Required | |
| For Best Consideration Date | 9/30/2024 |
| Eligible for Remote Work | No |
| Eligible for Remote Work Statement | |
| Application Instructions | Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Please attach an updated resume. |
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff. | |
