Admin Assistant I - Graham Inc.
Washington, DC 20037
About the Job
JOB DESCRIPTION
Position: Bilingual Administrative Assistant – Hybrid Office/Telework
Status: Full-Time
Hours: Contract Position, 5 days per week, from 8:30-5:30 with hybrid office/telework
*Must speak fluent Spanish and English*
ABOUT THE ORGANIZATION:
This is a fantastic career opportunity for a bilingual professional to start as a temporary contractor with the possibility of becoming converted to an permanent employee of this world-renowned organization. Several of our temporary extremely contractors have been hired by the organization. This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.
COMPENSATION & BENEFITS:
- $20/hr
- Career Opportunity with reputable international organization
- Hybrid Role (Partially remote telework from home)
- Paid Sick Time
- Paid Vacation
- Health insurance, medical and dental
- Free FinFit Financial Wellness Benefit
- Free Personal Financial Training Library Benefit
- Shopping Discount Program, Workplace Advantage
- Employee Assistance Program
- Counseling
- Legal & Financial Consultations
- Pharmacy Discount Card
ESSENTIAL FUNCTIONS:
Prepare written documents in English and in Spanish by typing documents, letters and a variety of correspondence in English and Spanish using standard office computer software. This includes drafting, editing and reviewing text for accuracy, correct grammar and spelling, and logical presentation of information;- Write memos and official organizational correspondence in English and in Spanish on own initiative or from verbal or written instructions and finalize it for signature; prepare draft translations of correspondence; format and prepare in final form a variety of documents in English and Spanish; review, proofread and recommend revisions to correspondence and other material for the clearance/signature of the corresponding Advisor, ensuring clarity, accuracy in content, according to the Organization's standards and policies;
- Assist in the coordination, preparation and development of internal and external technical meetings, conferences, seminars, workshops, and activities including: the preparation of agendas, compilation and assembly of background information for documents, publications, and final reports; coordinate logistical arrangements ensuring compliance with staff and participants' travel procedures and practices; provide secretarial/support functions as required; prepare letters of agreement, contracts, collective travel authorizations, letters of invitation, etc.;
- d) Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and/or rewriting texts to improve clarity, conciseness and coherence;
- e) Perform general support functions: arranging appointments and keeping a calendar of these appointments; locating background material and files; compiling data for the preparation of correspondence and/or reports;
- f) Use the department SharePoint as the virtual filing system for correspondence, documents, publications, reference materials, etc.;
Requirements:
US citizen or legal resident;
High school diploma; College Degree preferred
3 years of administrative work experience;
Proficient in English and Spanish
Typing skills 50+ wpm;
Excellent command of MS Office.
Source : Graham Inc.
